Project Admin & Coordination Specialist

CUSTERA O&M PTE. LTD.; Singapore; Hybrid; SGD 30,000 - 42,000; Full time

Benefits offered by this job

Learning and development

Competitive remuneration

Exposure to live projects

Team culture

Job summary

Custera O&M Pte. Ltd. is seeking an organised Project Admin Executive to support project teams with administrative, workforce and document duties. Fresh graduates are welcome as the role ensures accurate records and timely coordination across site and Head Office.

The position involves visiting project sites, coordinating training and certifications, and managing both office and site-office logistics. Strong MS Office skills and attention to detail are essential.

Qualifications

• Diploma/Higher Nitec or equivalent qualification in Business Administration, Management or related discipline.
• Fresh graduates may be considered; experience in project, construction or site administration is an advantage.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook and electronic filing.

Responsibilities

• Provide day-to-day administrative support to the Project Manager and project team.
• Maintain orderly electronic and hard-copy filing of correspondence, reports, records, forms and project documents.
• Track attendance, deployment, leave, time records and other workforce information for timely submission to Head Office.
• Coordinate training, safety-course enrolment, site access, certification and related administrative requirements.
• Prepare meeting agendas, minutes, trackers, presentations, reports and follow-up records.
• Coordinate office supplies, project stationery, fixed-asset records, deliveries and general site-office logistics.
• Support purchase requests, invoice documentation, claims records and other project administrative processes as assigned.
• Liaise with site personnel, subcontractors, suppliers and Head Office departments on administrative and documentation matters.
• Maintain confidentiality and accuracy when handling employee, commercial and project information.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Attention to detail

Education

Diploma/Higher Nitec in Business Admin or related

Job description

Custera O&M Pte. Ltd. is seeking an organised Project Admin Executive to support project teams with administrative, workforce and document duties. Fresh graduates are welcome as the role ensures accurate records and timely coordination across site and Head Office.

The position involves visiting project sites, coordinating training and certifications, and managing both office and site-office logistics. Strong MS Office skills and attention to detail are essential.