Construction Project Admin & Coordination Specialist

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

Trust Recruit Pte. Ltd. is seeking a detail‑oriented Project Administrator to support the Project Management team through the full project lifecycle.

Responsibilities include document control, coordinating with consultants and contractors, preparing meeting minutes and progress reports, and tracking schedules and action items to keep projects on track. The role requires 2–3 years in project or construction administration and a related degree.

Qualifications

• Diploma or Degree in Construction, Building, Project Management, Business Administration or a related discipline.
• Minimum 2–3 years of relevant project administration / construction administration experience.

Responsibilities

• Provide administrative and coordination support to the Project Management team throughout the project lifecycle.
• Maintain and organise project documents, records, drawings, contracts, reports and correspondence.
• Coordinate and follow up with consultants, contractors, subcontractors, suppliers and other project stakeholders.
• Assist in preparing and distributing site meeting minutes, project meeting minutes and progress reports.
• Track project submissions, approvals, drawings, RFIs, technical documents and other project-related correspondence.
• Maintain proper filing and documentation of project records, both electronically and physically.
• Prepare reports, presentations, spreadsheets and other project-related documents as required.
• Assist in tracking project schedules, deadlines and action items, and follow up with relevant parties.
• Support the team in coordinating authority submissions, approvals, inspections and documentation where required
• Handle general administrative duties and any other project-related tasks assigned by the Project Manager or management.

Education

Construction/PM Degree

Job description

Trust Recruit Pte. Ltd. is seeking a detail‑oriented Project Administrator to support the Project Management team through the full project lifecycle.

Responsibilities include document control, coordinating with consultants and contractors, preparing meeting minutes and progress reports, and tracking schedules and action items to keep projects on track. The role requires 2–3 years in project or construction administration and a related degree.