Finance & Admin Executive

AERONE TECHNIQUES PTE. LTD.; Singapore; Hybrid; SGD 42,000 - 66,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

AERONE TECHNIQUES PTE. LTD. is seeking a detail-oriented Finance & Admin Executive to manage daily financial operations, onboarding/offboarding logistics, and office administration.

The role requires 2–3 years of hands-on bookkeeping and IT setup experience, with a hybrid work arrangement after onboarding. The ideal candidate will read and translate invoices in Chinese, maintain organized records, and support monthly closing and audit preparation.

Qualifications

• Diploma or bachelor’s degree in accountancy, finance, business administration, information systems, or related field.
• 2–3 years of experience in combined Finance/Accounting and corporate admin roles.
• Professional fluency in English; advanced Chinese reading is mandatory for invoices and vendor documents.
• Proficiency in Microsoft Office (Word, Excel), Outlook, Teams, etc.
• Hands-on experience with QuickBooks and willingness to learn an in-house accounting system.
• Comfortable with IT troubleshooting and basic system setups.
• Strong organizational skills and ability to manage deadlines independently.

Responsibilities

• Finance & Accounting (65%): Review, verify, and process supplier and customer invoices with proper account coding and data entry.
• Handle payments, AR, collections, and account knock-off entries.
• Verify employee expense claims and perform bank and balance sheet reconciliations.
• Maintain digital and physical filing systems for financial records; liaison with banks on unclear transactions.
• Assist with monthly closing activities and audit schedules.
• Onboarding/Offboarding & IT Logistics (25%): Prepare workspaces, configure accounts, and physically set up laptops for new joiners.
• Manage onboarding lifecycle, issue passes, and coordinate access; conduct office tours.
• Retrieve assets and revoke access upon exit; maintain hardware/software registry.
• General Office Administration (10%): Manage office supplies and pantry; coordinate with vendors and building management.
• Assist with travel and ad-hoc administrative tasks; perform business translations as needed.

Skills

Accounting

Bookkeeping

Invoices & payments

Chinese reading

English fluency

IT troubleshooting

Office software

Vendor management

Data entry

Education

Diploma/Bachelor’s in Accountancy or related

Tools

QuickBooks

MS Office

Google Workspace

Outlook

Job description

Job Summary

We are seeking a detail-oriented and organized Finance & Admin Executive to manage our daily financial operations, corporate onboarding/offboarding logistics, and general office administration. The ideal candidate has 2 to 3 years of hands‑on experience handling bookkeeping alongside IT and equipment setup for staff. This role offers a balanced hybrid work arrangement following successful onboarding, backed by an exceptional corporate benefits package.

Critical Requirement

The successful candidate must be proficient in Chinese to accurately read, translate, and process invoices, receipts, and financial documents from our Chinese‑speaking vendors, partners, or regional offices.

Key Responsibilities

1.Finance & Accounting (65%)

• Review, verify, and process supplier and customer invoices to ensure accurate account coding and data entry.
• Manage payment processes, including preparing payments, following up on outstanding accounts receivable and customer collections, and performing account knock‑off entries.
• Verify employee expense claims in accordance with company policies.
• Perform monthly bank and balance sheet reconciliations and follow up on any discrepancies.
• Maintain well‑organized digital and physical filing systems for all financial records.
• Liaise with relevant parties and banks to clarify and resolve unidentified or unclear transactions.
• Assist with monthly closing activities and prepare audit schedules.

2. Onboarding, Offboarding & IT Logistics （25%）

• Prepare physical workspaces, configure employee accounts, and physically set up laptops and basic systems for new joiners.
• Manage the logistical lifecycle of new hires, including issuing office passes, coordinating company access, and conducting office tours.
• Execute logistics for exiting staff, including retrieving company assets (laptops, phones, tokens) and revoking system access and credentials.
• Maintain a strict, up‑to‑date registry of all company hardware, software licenses, and IT equipment allocations.

3. General Office Administration （10%）

• Ensure smooth daily office operations by managing office supplies, pantry inventory, and corporate courier services.
• Act as the primary point of contact for external office vendors, building management, and internet service providers.
• Assist management with ad‑hoc administrative tasks, travel arrangements, and business translation work as required.

Requirements & Qualifications

• Diploma or bachelor’s degree in accountancy, Finance, Business Administration, Information Systems, or a related field.
• 2–3 years of working experience handling combined Finance/Accounting and corporate administrative roles.
• Professional fluency in English (both spoken and written). Advanced proficiency in reading written Chinese is mandatory to accurately interpret business invoices and vendor receipts.
• Proficiency in Microsoft Office (Word, Excel), Outlook, Teams etc.
• Direct hands‑on experience using QuickBooks. Ability and willingness to learn and adapt to an in‑house accounting system.
• Comfortable with basic IT troubleshooting and system setups (e.g., configuring Windows/Mac laptops, setting up corporate email accounts, Slack, or Google Workspace).
• Strong organizational skills, high attention to numeric accuracy, tech‑savvy mindset, and the ability to manage logistical deadlines independently.