Project Admin

AVOLT PTE. LTD.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

AVOLT PTE. LTD. in Singapore is seeking a proactive Project Administrator to support daily operations under the Project Manager, manage paperwork, record messages, and maintain clear notes for smooth communications.

You will prepare and distribute documents for internal teams, building management, and clients; schedule daily tasks; arrange transportation for workers; coordinate on-site personnel; and assist with ad hoc projects or exhibitions to advance company initiatives.

Qualifications

• Degree or Diploma in business or equivalent.
• Proficiency in Microsoft Word and Excel to produce and manage project documentation.
• Experience in a Project Administration role to enhance task execution efficiency.
• Experience in ACMV or Construction fields to better understand project requirements and context.

Responsibilities

• Manage daily paperwork and coordinate tasks assigned by the Project Manager to ensure smooth project operations
• Handle incoming calls and emails, record messages accurately, and take detailed notes to support communication flow
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Support coordination of workers on-site to maintain efficient workforce management
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiatives

Skills

Project coordination

Communication

Documentation management

Education

Degree or Diploma in business or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Responsibilities

• Manage daily paperwork and coordinate tasks assigned by the Project Manager to ensure smooth project operations
• Handle incoming calls and emails, record messages accurately, and take detailed notes to support communication flow
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Support coordination of workers on-site to maintain efficient workforce management
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiatives

Requirements

• Degree or Diploma in business or equivalent
• Proficiency in Microsoft Word and Excel to produce and manage project documentation
• Experience in a Project Administration role to enhance task execution efficiency
• Experience in ACMV or Construction fields to better understand project requirements and context