Project Admin Accounts

EVERWIN CONSTRUCTION (S) PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

EVERWIN CONSTRUCTION (S) PTE. LTD. in Singapore is seeking a Project Admin & Accounts to support ongoing construction and renovation projects. You will manage administrative tasks, invoices, payments, and maintain project records.

You will coordinate with project teams, site supervisors, subcontractors and suppliers, visit sites to verify progress, and assist with progress claims. A proactive, detail-oriented candidate who can multitask and meet deadlines is preferred.

Qualifications

• Minimum 2 years of relevant experience in construction, renovation, project administration or accounts.
• Experience in construction project administration and basic accounting is preferred.
• Proficient in Microsoft Office, especially Excel and Word.
• Good communication and coordination skills.
• Willing to travel to project sites and work in a site environment when required.
• Able to work independently, multi-task and meet deadlines.
• Must be flexible to work on Saturdays based on site requirements.

Responsibilities

• Provide administrative and accounts support for ongoing construction and renovation projects.
• Monitor project progress and follow up closely with project teams, site supervisors, subcontractors and suppliers.
• Visit project sites regularly to verify actual work progress and report updates to management.
• Assist with preparation and follow-up of progress claims, invoices, payment applications and supporting documents.
• Check and process supplier/subcontractor invoices, quotations, purchase orders and delivery orders.
• Maintain accurate project records, including contracts, claims, invoices, payment status and project documentation.
• Track outstanding payments and follow up with clients, suppliers and subcontractors when required.
• Assist the Project Manager with project coordination, documentation and general administrative matters.
• Coordinate manpower, material deliveries and site requirements when necessary.
• Prepare basic project reports and updates using Microsoft Excel and Word.
• Liaise with internal teams, clients, suppliers and subcontractors to ensure smooth project operations.
• Work on Saturdays when required, depending on site schedules and manpower deployment.
• Perform other project administration and accounts duties as assigned.

Skills

Microsoft Office

Excel

Word

Communication skills

Coordination

Independent working

Multitasking

Site travel

Job description

Position: Project Admin & Accounts

Job Description

• Provide administrative and accounts support for ongoing construction and renovation projects.
• Monitor project progress and follow up closely with project teams, site supervisors, subcontractors and suppliers.
• Visit project sites regularly to verify actual work progress and report updates to management.
• Assist with preparation and follow-up of progress claims, invoices, payment applications and supporting documents.
• Check and process supplier/subcontractor invoices, quotations, purchase orders and delivery orders.
• Maintain accurate project records, including contracts, claims, invoices, payment status and project documentation.
• Track outstanding payments and follow up with clients, suppliers and subcontractors when required.
• Assist the Project Manager with project coordination, documentation and general administrative matters.
• Coordinate manpower, material deliveries and site requirements when necessary.
• Prepare basic project reports and updates using Microsoft Excel and Word.
• Liaise with internal teams, clients, suppliers and subcontractors to ensure smooth project operations.
• Work on Saturdays when required, depending on site schedules and manpower deployment.
• Perform other project administration and accounts duties as assigned.

Job Requirements

• Minimum 2 years of relevant experience in construction, renovation, project administration or accounts.
• Experience in construction project administration and basic accounting is preferred.
• Good knowledge of Microsoft Office, especially Excel and Word.
• Familiar with invoices, payment records, quotations, DOs, POs and basic accounting procedures.
• Good communication and coordination skills.
• Able to work independently, multi-task and meet deadlines.
• Willing to travel to project sites and work in a site environment when required.
• Must be flexible to work on Saturdays based on site requirements and manpower deployment.
• Candidates who are proactive, responsible and willing to take initiative are preferred.
• Knowledge of construction/renovation processes will be an advantage.
• Visit project sites regularly to verify actual work progress and report updates to management.
• Work on Saturdays when required, depending on site schedules and manpower deployment.