Project Administrator

DELUGE FIRE PROTECTION (S.E.A.) PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

DELUGE FIRE PROTECTION (S.E.A.) PTE LTD is seeking a diligent project administrator to support project teams with correspondence, documentation, and site coordination in Singapore. You will ensure accurate records, timely requisitions, and smooth project execution through strong organizational skills.

Responsibilities include drafting proposals and progress claims, compiling equipment lists, and coordinating meetings with the Project Manager and Engineer while safeguarding confidential materials

Qualifications

• Experience drafting project correspondence and reports.
• Familiarity with procurement and variation orders processes.
• Excellent filing and document management skills.

Responsibilities

• Type and prepare general correspondence to support project communication.
• Assist in drafting proposals, progress claims, and variation orders for approvals and billing.
• Compile and submit equipment lists and catalogues to meet project requirements accurately.
• Request and submit material requisitions to purchasing for timely procurement.
• Maintain organized and accurate filing systems for all project documents.
• Coordinate with Project Manager and Engineer to schedule meetings and manage deliveries.
• Handle confidential materials by classifying and safeguarding documents.
• Perform general administrative tasks to support project operations.
• Carry out additional duties as assigned to support business needs.

Skills

Correspondence

Documentation

Procurement

Meeting coordination

Records management

Confidential documents

Administrative support

MS Office

Tools

Microsoft Office

Job description

Job Summary

Support project teams by managing correspondence, preparing project documentation, coordinating site activities, and maintaining organized records to ensure smooth project execution and compliance.

Responsibilities

• Type and prepare general correspondence to support project communication
• Assist in drafting proposals, progress claims, and variation orders to facilitate project approvals and billing
• Compile and submit equipment lists and catalogues to meet project requirements accurately
• Request and submit material requisitions to the purchasing department to ensure timely procurement for projects
• Maintain organized and accurate filing systems for all project documents to support easy retrieval and compliance
• Coordinate with Project Manager and Engineer to schedule meetings, submit workers' name lists, and manage delivery of items/materials to the work site
• Handle confidential materials by classifying and safeguarding documents and improving documentation processes where possible
• Perform general administrative tasks assigned by the Project Manager and/or Engineer to support project operations
• Carry out additional duties as assigned by the company to contribute to overall business needs