Program & Budget Admin Executive (6-Month Contract)

BGC GROUP PTE. LTD.; Singapore; On-site; SGD 36,000 - 43,000; Part time

Job summary

BGC Group Pte Ltd is seeking a capable administrator to support training programmes and manage records and budgets. The role covers facilities coordination, financial processing, and stakeholder liaison to ensure smooth programme delivery.

Applicants should have a diploma or degree in a relevant field, 1–3 years of related experience, and proficiency in Microsoft Office. Knowledge of Power BI/Tableau is a plus.

Qualifications

• Diploma or Degree in Business Administration, Management, Finance, Accounting, or a related discipline.
• 1–3 years of relevant experience in office administration, programme management, finance, or accounting, preferably within education or training institutions.
• Financial literacy and experience in budget administration will be highly advantageous.
• Familiarity with government financial regulations and compliance requirements is an advantage.
• Proficient in Microsoft Office applications, particularly Microsoft Excel, PowerPoint, and Word.
• Proficient in data and records management tools, including spreadsheets, databases, and document management systems.
• Familiarity with data visualisation tools such as Power BI or Tableau will be an advantage.
• Experience with operational requirements within a training institution, such as Outward Bound Singapore, will be an advantage.
• Strong organisational and time management skills with excellent attention to detail.

Responsibilities

• Administrative & Records Management: Maintain accurate digital and physical records of training programmes, participant information, and certifications.
• Administrative & Records Management: Update and manage training databases to ensure data accuracy, integrity, and accessibility.
• Administrative & Records Management: Develop and maintain efficient filing systems for easy retrieval of information.
• Administrative & Records Management: Support the unit's e-Registry filing processes and administrative requirements.
• Administrative & Records Management: Provide general administrative support to ensure smooth daily operations.
• Resource & Office Administration: Coordinate the allocation and maintenance of training facilities, equipment, and resources.
• Resource & Office Administration: Manage inventory of training materials and office supplies.
• Resource & Office Administration: Monitor and track unit assets to ensure proper utilisation and accountability.
• Resource & Office Administration: Coordinate administrative resources required for training programmes and unit activities.
• Budget Management & Financial Administration: Monitor expenditure across various budget categories and track utilisation of allocated funds.
• Budget Management & Financial Administration: Identify and flag potential under-utilisation or over-utilisation of budgets.
• Budget Management & Financial Administration: Coordinate with Unit Leads on spending plans, budget requirements, and utilisation timelines.
• Budget Management & Financial Administration: Process and validate financial transactions in accordance with applicable government financial guidelines.
• Budget Management & Financial Administration: Review financial documents for accuracy, completeness, and compliance.
• Budget Management & Financial Administration: Work closely with Finance and Procurement teams to reconcile and verify budget records.
• Budget Management & Financial Administration: Maintain comprehensive financial documentation and records for audit purposes.
• Financial Reporting & Executive Support: Prepare quarterly budget updates and present financial information during Unit meetings.
• Financial Reporting & Executive Support: Analyse expenditure and financial trends to identify areas requiring attention.
• Financial Reporting & Executive Support: Provide relevant financial insights to support planning and decision-making.
• Financial Reporting & Executive Support: Highlight key financial indicators, budget concerns, and areas requiring follow-up.
• Programme Management & Coordination: Coordinate end-to-end programme logistics, including venues, equipment, materials, and resource requirements.
• Programme Management & Coordination: Liaise with internal teams and external partners to ensure smooth programme delivery.
• Programme Management & Coordination: Track programme milestones, deliverables, and key timelines.
• Programme Management & Coordination: Maintain clear and effective communication with stakeholders throughout programme implementation.
• Programme Management & Coordination: Anticipate operational requirements and develop contingency plans where necessary.
• Programme Management & Coordination: Support the planning, coordination, and administration of training programmes and activities.
• Documentation & Quality Control: Establish and maintain comprehensive programme documentation and tracking systems.
• Documentation & Quality Control: Create and update standard operating procedures for programme delivery.
• Documentation & Quality Control: Ensure proper record-keeping of participant information, programme outcomes, and relevant documentation.
• Documentation & Quality Control: Conduct quality checks at key stages of programme implementation.
• Documentation & Quality Control: Maintain accurate programme metrics, performance indicators, and progress records.
• Stakeholder Management & Progress Monitoring: Develop and maintain positive working relationships with internal and external stakeholders.
• Stakeholder Management & Progress Monitoring: Conduct regular progress reviews and provide status updates on programme activities.
• Stakeholder Management & Progress Monitoring: Identify potential issues and coordinate timely follow-up or resolution.
• Stakeholder Management & Progress Monitoring: Gather stakeholder feedback and support continuous improvement initiatives.
• Stakeholder Management & Progress Monitoring: Ensure programme execution remains aligned with intended objectives and outcomes.

Skills

Data management

Records management

Budget management

Budget monitoring

Stakeholder coordination

Education

Diploma or Degree in Business Administration or related discipline

Tools

Microsoft Excel

PowerPoint

Word

Power BI

Tableau

Job description

BGC Group Pte Ltd is seeking a capable administrator to support training programmes and manage records and budgets. The role covers facilities coordination, financial processing, and stakeholder liaison to ensure smooth programme delivery.

Applicants should have a diploma or degree in a relevant field, 1–3 years of related experience, and proficiency in Microsoft Office. Knowledge of Power BI/Tableau is a plus.