Facilities Admin (GOVT - 12-Month Contract)

BGC GROUP PTE. LTD.; Singapore; On-site; SGD 28,000 - 38,000; Full time

Job summary

BGC Group Pte Ltd is seeking a detail-oriented administrator to support facilities management, tenancy administration, payment processing, and data tracking. Diploma holders with strong coordination skills and proficiency in Microsoft Office are encouraged to apply.

You will update requests in AMS, send notices, monitor stakeholder responses, process payments, maintain records, and assist with ad-hoc tasks. The role requires accuracy, multitasking, and clear communication.

Qualifications

• Diploma in any discipline.
• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.
• Good administrative, coordination and organisational skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Good communication and interpersonal skills.

Responsibilities

• Update supported unfunded requests in the AMS.
• Prepare and send notices to relevant stakeholders regarding fixed-term tenancy matters.
• Track and monitor responses from stakeholders and maintain accurate records.
• Support the processing of facilities management payments and collections.
• Ensure proper documentation and record-keeping for all financial transactions.
• Collate, verify, and update utilities consumption data for sustainability reporting initiatives.
• Maintain data accuracy and completeness across various systems and records.
• Provide administrative support and assist in ad-hoc assignments as required.

Skills

Coordination

Organisational skills

Attention to detail

Multitasking

Communication skills

Education

Diploma in any discipline

Tools

Excel

Word

Outlook

AMS (Agency Management System)

Job description

About the Role

We are looking for a detail-oriented and organised individual to provide administrative and operational support in facilities management, tenancy administration, payment processing, and data tracking activities. This role is well-suited for diploma holders with strong coordination skills and proficiency in Microsoft Office applications.

Key Responsibilities

• Update supported unfunded requests in the Agency Management System (AMS).
• Prepare and send notices to relevant stakeholders regarding fixed-term tenancy matters.
• Track and monitor responses from stakeholders and maintain accurate records.
• Support the processing of facilities management payments and collections.
• Ensure proper documentation and record-keeping for all financial transactions.
• Collate, verify, and update utilities consumption data for sustainability reporting initiatives.
• Maintain data accuracy and completeness across various systems and records.
• Provide administrative support and assist in ad-hoc assignments as required.

Requirements

• Diploma in any discipline.
• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.
• Good administrative, coordination and organisational skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Good communication and interpersonal skills.

Ideal Candidate

• Experience in administrative support, operations support, facilities management, or data administration will be an advantage.
• Comfortable handling data, maintaining records, and coordinating with multiple stakeholders.
• Meticulous, responsible, and able to work independently.

By applying, you consent to BGC Group Pte Ltd collecting, using, and sharing your personal data for recruitment and job matching, including with our clients and partners. View our Privacy Policy at bgc-group.com/notice-for-job-applicants.

Mustika (R26159703)

BGC Group Pte Ltd

EA Licence number: 05C3053

Successful applicants will be employed by BGC Group and assigned to our client's project under a contract arrangement.