Procurement Specialist

Securitas Electronic Security Singapore Pte Ltd; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

Securitas Electronic Security Singapore Pte Ltd is seeking a Procurement Specialist to provide administrative and procurement support, ensuring smooth operations across the department. You will manage procurement for projects, services, office operations, and cross-functional needs.

You will source suppliers, lead pricing assessments, oversee vendor performance, support ERP implementation, and maintain accurate records.

Qualifications

• Degree or Diploma in Administration or related field.
• 3 to 5 years of relevant experience.
• Excellent organizational and multitasking abilities.
• Meticulous with strong attention to detail.
• Strong communication and interpersonal skills.
• Team player who can work independently.

Responsibilities

• Manage procurement requirements for projects, services, office operations, and business support functions.
• Source and evaluate suppliers to support cost-effective and quality procurement solutions.
• Lead pricing assessments and commercial evaluations to support strategic sourcing and procurement decisions.
• Manage vendor relationships and oversee supplier performance, service standards, and on-time delivery commitments.
• Support vendor registration processes and maintain approved supplier records.
• Manage procurement logistics activities, including supplier deliveries, incoming shipments, inventory replenishment, material distribution, and DO administration, ensuring timely operations and proper documentation for billing, audit, and record-keeping.
• Manage Return Material Authorization (RMA) requests and ensure timely processing, tracking, and closure of returned materials.
• Monitor inventory levels to ensure adequate stock availability while minimizing excess inventory.
• Coordinate stock movements, inventory reconciliation, and maintenance of spare parts inventory records.
• Conduct periodic inventory reviews and annual stock takes, while supporting inventory optimization initiatives to maintain accurate inventory records, adequate stock availability, and cost efficiency.
• Coordinate the return of unused project materials and ensure proper closure of committed stocks.
• Support invoice verification, goods receipt processes, and procurement documentation requirements.
• Liaise with the Department Head and Finance to support cost allocation, budget monitoring, and reporting requirements.
• Maintain accurate procurement records, inventory reports, shipping documentation, and master data.
• Support ERP implementation activities, including process mapping, testing, data validation, user acceptance testing, and user training.
• Drive continuous improvement initiatives across procurement and inventory management functions to improve process standardization, operational efficiency, and best practice adoption.
• Prepare and maintain procurement, inventory, and operational reports.
• Support ISO audits, sustainability reporting, NEA reporting requirements, and other compliance activities.
• Ensure procurement activities comply with company policies, procedures, and governance requirements.
• Provide operational support and backup coverage for critical procurement functions.
• Support departmental projects and cross-functional activities as required.
• Undertake ad-hoc duties and assignments requested by Management to support business needs.

Job description

THE JOB

The Procurement Specialist provides administrative and procurement support to ensure the department operates smoothly and efficiently.

This role supports and manages procurement operations, inventory control, logistics activities, vendor coordination, and procurement administration to ensure timely, cost‑effective, and compliant procurement processes. The position also supports ERP implementation, procurement‑related financial activities, process improvement initiatives, and business continuity requirements, while providing effective operational support across project, service, and corporate functions.

JOB RESPONSIBILITIES

• Manage procurement requirements for projects, services, office operations, and business support functions.
• Source and evaluate suppliers to support cost‑effective and quality procurement solutions.
• Lead pricing assessments and commercial evaluations to support strategic sourcing and procurement decisions.
• Manage vendor relationships and oversee supplier performance, service standards, and on‑time delivery commitments.
• Support vendor registration processes and maintain approved supplier records.
• Manage procurement logistics activities, including supplier deliveries, incoming shipments, inventory replenishment, material distribution, and delivery order (DO) administration, ensuring timely operations and proper documentation for billing, audit, and record‑keeping.
• Manage Return Material Authorization (RMA) requests and ensure timely processing, tracking, and closure of returned materials.
• Monitor inventory levels to ensure adequate stock availability while minimizing excess inventory.
• Coordinate stock movements, inventory reconciliation, and maintenance of spare parts inventory records.
• Conduct periodic inventory reviews and annual stock takes, while supporting inventory optimization initiatives to maintain accurate inventory records, adequate stock availability, and cost efficiency.
• Coordinate the return of unused project materials and ensure proper closure of committed stocks.
• Support invoice verification, goods receipt processes, and procurement documentation requirements.
• Liaise with the Department Head and Finance to support cost allocation, budget monitoring, and reporting requirements.
• Maintain accurate procurement records, inventory reports, shipping documentation, and master data.
• Support ERP implementation activities, including process mapping, testing, data validation, user acceptance testing, and user training.
• Drive continuous improvement initiatives across procurement and inventory management functions to improve process standardization, operational efficiency, and best practice adoption.
• Prepare and maintain procurement, inventory, and operational reports.
• Support ISO audits, sustainability reporting, NEA reporting requirements, and other compliance activities.
• Ensure procurement activities comply with company policies, procedures, and governance requirements.
• Provide operational support and backup coverage for critical procurement functions.
• Support departmental projects and cross‑functional activities as required.
• Undertake ad‑hoc duties and assignments requested by Management to support business needs.

JOB REQUIREMENTS

• Degree or Diploma in Administration or a related field
• With 3 to 5 years’ relevant experience in a related industry
• Excellent organizational skills and ability to multitask
• Meticulous and pays great attention to detail
• Good communication and interpersonal skills
• A team player and able to work independently with minimum supervision
• Ability to interact and work with people of all levels
• Ability to work under pressure and meet tight deadlines
• Proficient in MS Project, MS Office, and ERP software

HR Department
Securitas Electronic Security Singapore Pte Ltd

Thank you for applying.
To learn more about us, please visit us at www.securitas-singapore.com.

We regret that only shortlisted candidates will be notified.