Procurement & Inventory Specialist (ERP & Logistics)

Securitas Electronic Security Singapore Pte Ltd; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

Securitas Electronic Security Singapore Pte Ltd is seeking a Procurement Specialist to provide administrative and procurement support, ensuring smooth operations across the department. You will manage procurement for projects, services, office operations, and cross-functional needs.

You will source suppliers, lead pricing assessments, oversee vendor performance, support ERP implementation, and maintain accurate records.

Qualifications

• Degree or Diploma in Administration or related field.
• 3 to 5 years of relevant experience.
• Excellent organizational and multitasking abilities.
• Meticulous with strong attention to detail.
• Strong communication and interpersonal skills.
• Team player who can work independently.

Responsibilities

• Manage procurement requirements for projects, services, office operations, and business support functions.
• Source and evaluate suppliers to support cost-effective and quality procurement solutions.
• Lead pricing assessments and commercial evaluations to support strategic sourcing and procurement decisions.
• Manage vendor relationships and oversee supplier performance, service standards, and on-time delivery commitments.
• Support vendor registration processes and maintain approved supplier records.
• Manage procurement logistics activities, including supplier deliveries, incoming shipments, inventory replenishment, material distribution, and DO administration, ensuring timely operations and proper documentation for billing, audit, and record-keeping.
• Manage Return Material Authorization (RMA) requests and ensure timely processing, tracking, and closure of returned materials.
• Monitor inventory levels to ensure adequate stock availability while minimizing excess inventory.
• Coordinate stock movements, inventory reconciliation, and maintenance of spare parts inventory records.
• Conduct periodic inventory reviews and annual stock takes, while supporting inventory optimization initiatives to maintain accurate inventory records, adequate stock availability, and cost efficiency.
• Coordinate the return of unused project materials and ensure proper closure of committed stocks.
• Support invoice verification, goods receipt processes, and procurement documentation requirements.
• Liaise with the Department Head and Finance to support cost allocation, budget monitoring, and reporting requirements.
• Maintain accurate procurement records, inventory reports, shipping documentation, and master data.
• Support ERP implementation activities, including process mapping, testing, data validation, user acceptance testing, and user training.
• Drive continuous improvement initiatives across procurement and inventory management functions to improve process standardization, operational efficiency, and best practice adoption.
• Prepare and maintain procurement, inventory, and operational reports.
• Support ISO audits, sustainability reporting, NEA reporting requirements, and other compliance activities.
• Ensure procurement activities comply with company policies, procedures, and governance requirements.
• Provide operational support and backup coverage for critical procurement functions.
• Support departmental projects and cross-functional activities as required.
• Undertake ad-hoc duties and assignments requested by Management to support business needs.

Job description

Securitas Electronic Security Singapore Pte Ltd is seeking a Procurement Specialist to provide administrative and procurement support, ensuring smooth operations across the department. You will manage procurement for projects, services, office operations, and cross-functional needs.

You will source suppliers, lead pricing assessments, oversee vendor performance, support ERP implementation, and maintain accurate records.