PROCUREMENT COORDINATOR / EXECUTIVE

Satomas Pte Ltd; Singapore; On-site; SGD 50,000 - 84,000; Full time

Benefits offered by this job

Variable Bonus

Excellent Welfare Benefits

On-the-Job Training Provided

Transport from Jurong East MRT

Job summary

Satomas Pte Ltd is seeking a dedicated Procurement Coordinator/Executive to manage end-to-end procurement in line with policies and regulatory requirements. You will work with project teams and suppliers to ensure ethical, transparent, and timely procurement outcomes.

The role requires 3–5 years of relevant experience, a diploma in procurement or related field, and strong negotiation skills. On-the-job training is provided, with two-way company transport from Jurong East MRT and a supportive

Qualifications

• A Diploma in Procurement or related field is required.
• 3–5 years of procurement or purchasing experience preferred.
• CIPS certification or equivalent is a plus.
• Strong governance, contract administration and vendor management knowledge.
• Excellent communication, negotiation and reporting skills.

Responsibilities

• Issue purchase orders based on project requirements.
• Maintain contracts and PO records by project and serial number.
• Verify vendor invoices against POs and secure approvals.
• Coordinate with Finance for payment processing and delivery follow-up.
• Oversee end-to-end procurement activities per policy and regulation.
• Administer vendor engagements, registrations and documentation.
• Ensure fair, transparent processes with audit trails.
• Provide guidance on procurement policies and sourcing strategies.
• Support projects and other duties as assigned.

Skills

Procurement governance

Vendor management

Negotiation skills

Documentation

Audit trails

Education

Diploma in Procurement

Supply Chain Management

Business Administration

Tools

ERP systems

MS Office

Job description

Working Hours:
8:30 am – 6:00 pm (Monday – Friday)

What We Offer:

• Variable Bonus + Excellent Welfare Benefits


• Well-Established Equipment Manufacturing Company


• On-the-Job Training Provided


• Two-Way Company Transport Available at Jurong East MRT

JOB DESCRIPTION

We are seeking a dedicated and detail-oriented Procurement Coordinator / Executive to manage the organization’s procurement activities in compliance with established policies, regulatory requirements, and industry best practices (e.g., Chartered Institute of Procurement & Supply standards). You will work closely with project teams and suppliers to ensure ethical, transparent, cost-effective, and timely procurement outcomes.

Key Responsibilities:

• Issue purchase orders based on requirements from Project Managers or Project Coordinators


• Maintain accurate records of contracts and purchase orders, organized by project and serial number


• Obtain and verify vendor invoices against corresponding purchase orders


• Secure approval for purchase invoices and submit them to the Finance department for payment processing


• Follow up on delivery schedules upon payment completion


• Collaborate with project teams on ad-hoc procurement and administrative matters


• Manage end-to-end procurement activities, including Approval of Requisitions (AOR), quotation sourcing, and tender exercises, in line with procurement policies and regulatory guidelines


• Administer procurement-related contracts and vendor engagements, including vendor registration, record maintenance, documentation, and ongoing communication


• Ensure all procurement processes are conducted fairly, transparently, and in full compliance, with complete documentation and proper audit trails


• Provide guidance to internal departments on procurement policies, procedures, governance requirements, sourcing strategies, specifications, evaluation criteria, and documentation


• Contribute to procurement-related projects and organisational initiatives, and undertake additional duties as assigned by the Reporting Officer

QUALIFICATIONS & REQUIREMENTS:

• Diploma in Procurement, Supply Chain Management, Business Administration, or a related discipline


• Minimum3–5 yearsof relevant procurement or purchasing experience, preferably in a regulated or service-based organisation


• Candidates with1–2 years of procurement experience in the Oil & Gas sectorwill have an added advantage


• Professional certifications such asCIPS (Chartered Institute of Procurement & Supply)or equivalent qualifications are preferred


• Strong understanding of procurement governance, contract administration, and vendor management


• Familiarity with relevant procurement regulations, compliance requirements, and internal controls


• Excellent communication, negotiation, and stakeholder engagement skills, with the ability to prepare clear procurement documents and reports


• Highly organised and detail-oriented, with strong analytical skills and the ability to independently manage multiple procurement activities effectively