Procurement & PO Specialist (NetSuite)

BARN & POTTER PTE. LTD.; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

BARN & POTTER PTE. LTD. in Singapore is seeking a Purchasing Administrator to support day-to-day purchasing activities including PO creation, supplier coordination, and records maintenance.

The role interfaces with the Senior Buyer, Finance, Planning, Production, Warehouse, and Quality to ensure timely material availability. You will work with English and Chinese language skills, Excel proficiency, and ERP systems experience (NetSuite preferred) to maintain accurate data and timely deliveries.

Qualifications

• Minimum post-secondary education.
• Minimum 1 year of relevant experience in purchasing, procurement, supply chain, logistics, or a related role.
• Experience in a manufacturing environment is an advantage.
• Proficient in Microsoft Excel and comfortable working with data.
• Experience with ERP systems; NetSuite experience is preferred.
• Able to communicate effectively in English and Chinese, written and spoken, for coordination with suppliers and internal stakeholders.

Responsibilities

• Create, issue, amend, and maintain Purchase Orders (POs) in NetSuite.
• Ensure PO information including pricing, quantity, delivery dates, and terms is accurate.
• Obtain order acknowledgement and delivery confirmation from suppliers.
• Monitor open and overdue POs and follow up with suppliers on delivery status.
• Update supplier commitments and expected delivery dates in NetSuite.
• Expedite urgent materials and escalate potential supply or delivery issues to the Senior Buyer.
• Coordinate closely with Finance to ensure advance payments, deposits, and supplier invoices are processed on time.
• Track payment status for critical orders and follow up to prevent delays to production and delivery schedules.
• Coordinate with Warehouse and Production on incoming materials and delivery priorities.
• Support resolution of PO, receiving, quantity, pricing, payment, and invoice discrepancies.
• Maintain purchasing records, quotations, confirmations, and supplier documentation.
• Prepare and maintain purchasing reports, including open POs, overdue orders, delivery performance, and other purchasing KPIs.
• Support the Senior Buyer in sourcing, quotation comparison, supplier evaluation, and other purchasing activities.

Skills

Excel

EN/Chinese bilingual

NetSuite experience

Education

Post-secondary education

Tools

NetSuite

Job description

BARN & POTTER PTE. LTD. in Singapore is seeking a Purchasing Administrator to support day-to-day purchasing activities including PO creation, supplier coordination, and records maintenance.

The role interfaces with the Senior Buyer, Finance, Planning, Production, Warehouse, and Quality to ensure timely material availability. You will work with English and Chinese language skills, Excel proficiency, and ERP systems experience (NetSuite preferred) to maintain accurate data and timely deliveries.