Procurement Operations Specialist - Coupa

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

Ambition Group Singapore Pte. Ltd. is seeking an organized Procurement Administrator to manage vendor onboarding, maintenance, and contract records in Coupa.

You will support sourcing events, review requisitions for policy compliance, and help ensure accurate invoicing and three-way matching. The role requires a degree in a related discipline and at least 1 year of procurement experience, with readiness to start immediately.

Qualifications

• Minimum degree in a related discipline.
• Minimum 1 year of relevant procurement duties.
• Able to start immediately or within short notice.

Responsibilities

• Manage vendor onboarding and maintenance through Coupa, ensuring accurate supplier profiles, banking details, tax information, and resolving registration or system-related issues.
• Conduct quarterly vendor rationalization reviews, deactivate redundant or inactive vendors, and track onboarding and vendor maintenance metrics.
• Support sourcing activities by setting up Coupa sourcing events and reviewing low-value purchase requisitions for compliance with internal policies, budget availability, and preferred vendor guidelines.
• Maintain contract records in Coupa CLM, generate active contract reports, monitor contract expiry dates, and coordinate renewals, terminations, and ownership updates.
• Support invoice processing by manually creating invoices for non-digital vendors and ensuring accurate documentation and linkage to active purchase orders.
• Perform three-way matching checks for manual invoices and coordinate with Procurement, Finance, IT, and relevant stakeholders to resolve discrepancies and ensure compliance with internal procedures.
• Adhoc tasks as assigned

Skills

Vendor onboarding

Coupa

Procurement operations

Cross-functional collaboration

Education

Degree in related discipline

Tools

Coupa

Job description

Ambition Group Singapore Pte. Ltd. is seeking an organized Procurement Administrator to manage vendor onboarding, maintenance, and contract records in Coupa.

You will support sourcing events, review requisitions for policy compliance, and help ensure accurate invoicing and three-way matching. The role requires a degree in a related discipline and at least 1 year of procurement experience, with readiness to start immediately.