Administrative Assistant

GREATSOLUTIONS PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

GREATSOLUTIONS PTE. LTD. in Loyang, Singapore, seeks a capable Administrative Support Specialist to assist procurement operations and reporting tasks. You will track payments, handle communications, and provide daily administrative support with a proactive, detail-oriented mindset in a fast-paced environment.

This role supports cross-functional workflows within procurement and finance, with a 5-day work week and opportunities to take on ad hoc tasks as needed.

Qualifications

• Location: Loyang, Singapore
• Ability to work independently with minimal supervision
• Strong focus on accuracy in financial data and reports
• Willingness to take on new tasks and adapt quickly

Responsibilities

• Assist Procurement Operations: manage procurement processes from order to delivery.
• Assist with weekly/monthly KPI reports and ad hoc reports as assigned by your manager to support decision-making.
• Proactively track outstanding invoices and payments, resolve discrepancies to ensure smooth cash flow.
• Handle phone calls, respond to emails, and manage daily correspondence with professionalism and efficiency.
• Provide additional administrative support and undertake any special tasks assigned by your manager as needed.

Skills

Proactive & Adaptable

Attention to Detail

Team Player

Job description

Job Scope:

• Support Procurement Operations: Assist the Procurement Executive in managing procurement processes, ensuring smooth operations from order to delivery.
• Report Preparation: Assist with weekly/monthly reports, KPI reports, and any ad hoc reports as assigned by your manager to support decision-making.
• Follow-Up on Payments: Proactively track outstanding invoices, payments, and resolve any discrepancies in accounts to ensure smooth cash flow.
• Administrative Support: Handle phone calls, respond to emails, and manage daily correspondence with professionalism and efficiency.
• Ad Hoc Tasks: Provide additional administrative support and undertake any special tasks assigned by your manager as needed.

Job Requirements:

• Location: Loyang, Singapore
• Proactive & Adaptable: Thrive in a fast-paced environment with the ability to work independently with minimal supervision.
• Attention to Detail: Strong focus on accuracy and precision when handling financial data and reports.
• Team Player: Supportive and collaborative, with a willingness to take on new tasks and challenges.
• Work Schedule: 5 days a week