Procurement & Admin Assistant/Executive (Part-time)

Singapore Breast Surgery Center Pte. Ltd.; Singapore; On-site; SGD 19,000 - 25,000; Part time

Job summary

Singapore Breast Surgery Center Pte. Ltd. is seeking a detail-oriented Procurement Assistant on a 1-year renewal contract, working three days per week to support medical and non-medical items.

You will raise purchase requests, track orders, coordinate deliveries, and assist with stock counts while providing administrative support to Operations and Finance teams. The role suits organized individuals who can manage multiple tasks in a fast-paced setting.

Qualifications

• Minimum qualification: GCE O-Level, Diploma, or equivalent.
• Prior experience in procurement support or clinic operations is advantageous.
• Proficient in Excel for tracker updates and data entry.
• Able to organize paperwork and follow up on pending items.

Responsibilities

• Raise purchase requests and prepare purchase-related documentation.
• Track procurement status and update internal purchasing trackers.
• Follow up with vendors on quotations, confirmations, and delivery dates.
• Assist with quotation comparison and compile information for supervisor review.
• Coordinate deliveries with clinics, vendors, and internal teams.
• Support stock take and stock replenishment activities.
• Maintain filing and records for purchase requests and invoices.
• Provide general admin and logistics support for centre operations.

Skills

Procurement support

Vendor follow-up

Excel

Administrative support

Education

Diploma or equivalent

Tools

Microsoft Excel

Job description

1 Year renewal contract (3 workday per week)

JOB SUMMARY

• Support the day-to-day procurement and administrative activities for medical and non-medical items.
• Raise and track purchase requests, prepare basic procurement documentation, and follow up on order status with vendors.
• Assist with delivery coordination, stock take activities, filing, tracker updates, and basic quotation comparison.
• Provide general admin and logistics support to the Operations and Finance teams, and elevate issues to the supervisor when required.

JOB RESPONSIBILITIES

• Raise purchase requests and assist with preparation of purchase-related documentation for medical and non-medical items.
• Track procurement status and update internal purchasing trackers accurately and on time.
• Follow up with vendors on quotations, order confirmations, delivery dates, and outstanding items.
• Assist with basic quotation comparison and compile information for supervisor review.
• Coordinate deliveries with clinics, vendors, and internal teams, including checking delivery status and supporting receipt of goods.
• Support stock take, stock replenishment, and physical stock count activities as instructed.
• Maintain filing, documentation, and records for purchase requests, quotations, invoices, delivery orders, and related admin matters.
• Assist with facility and administrative contract records such as cleaning, pest control, waste management, laundry, air-conditioning, plants, and other centre support services.
• Provide general administrative and logistics support for centre operations, corporate arrangements, bookings, and ad-hoc activities.
• Inform the supervisor promptly of missing items, delayed deliveries, documentation gaps, pricing discrepancies, or other operational issues.
• Perform other ad-hoc duties as assigned.

REQUIREMENTS

• Minimum GCE O-Level, NITEC/NTC, diploma, or equivalent qualification.
• Prior experience in procurement support, administrative support, clinic operations, logistics, or store/stock coordination would be an advantage.
• Basic understanding of purchase requests, quotations, invoices, delivery orders, and vendor follow-up is preferred.
• Proficient in Microsoft Office applications, especially Excel for simple tracker updates.
• Organized, careful with paperwork, and able to follow up on pending items.
• Meticulous and detail-oriented, with accuracy in data entry and record keeping.
• Able to communicate politely with vendors and internal teams.
• Able to work in a fast-paced environment and elevate issues when guidance is needed.
• Willing to learn and support day-to-day operational and administrative tasks.