Procurement Assistant Executive

JPN INDUSTRIAL TRADING PTE LTD; Singapore; On-site; SGD 55,000 - 90,000; Full time

Job summary

JPN INDUSTRIAL TRADING PTE LTD in Singapore is seeking a procurement specialist to source heavy machinery spare parts and materials, negotiate terms with suppliers, and oversee purchase-related processes to support operational efficiency.

You will manage communications with overseas suppliers and clients, issue invoices and purchase orders, monitor shipments, and contribute to risk management through careful supplier selection and timely execution.

Qualifications

• Experience sourcing heavy machinery spare parts and materials.
• Ability to negotiate favorable terms with suppliers.
• Strong supplier relationship management.
• Excellent organizational and multitasking abilities.

Responsibilities

• Lead sourcing and negotiation with suppliers to secure parts at optimal terms.
• Manage email communications and respond promptly to inquiries.
• Coordinate with overseas suppliers and clients to monitor shipments.
• Issue tax invoices, quotations, and purchase orders accurately.
• Monitor company insurance to ensure compliance and risk management.
• Execute ad-hoc duties assigned by management.

Skills

Sourcing parts

Negotiation

Supplier relations

Organizational skills

Job description

Job Summary

Responsible for sourcing and negotiating with suppliers to procure heavy machinery spare parts and materials, managing communications with overseas suppliers and clients, and overseeing purchase-related processes to support operational efficiency.

Responsibilities

• Lead sourcing and negotiation activities with suppliers to secure heavy machinery spare parts and materials at optimal terms
• Manage email communications by promptly checking and responding to inquiries to maintain effective supplier and client relationships
• Liaise with overseas suppliers and clients to coordinate online purchase-related matters and monitor shipment status for timely delivery
• Issue tax invoices, quotations, and purchase orders accurately to support procurement and financial processes
• Monitor company insurance to ensure compliance and risk management
• Execute ad-hoc duties assigned by management to support business operations

Preferred competencies and qualifications

• Demonstrate knowledge in sourcing spare parts to enhance procurement effectiveness
• Exhibit flexibility and a proactive, willing-to-work mindset to adapt to changing business needs
• Possess strong organizational skills and the ability to multitask to complete assignments on time
• Show interpersonal skills to build and maintain positive working relationships