Admin Assistant cum Purchaser

GTM ALUMINIUM PTE LTD; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

GTM Aluminium Pte Ltd in Singapore is seeking an Admin Assistant cum Purchaser on a full-time basis. This dual-function role combines administrative support with procurement responsibilities, supporting day-to-day operations and purchasing processes.

You will manage schedules, coordinate deliveries, liaise with suppliers, handle data entry and records, and assist with accounts payable related to purchases, contributing to smooth workflow across departments.

Qualifications

• Proven experience as an administrative assistant or in a similar office support role.
• Experience in purchasing, procurement, or vendor management
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Attention to detail and accuracy in data handling
• Ability to work independently and as part of a team
• GCE 'O' Level or equivalent qualification as a minimum

Responsibilities

• Managing administrative tasks including scheduling, correspondence, filing, and general office coordination
• Sourcing materials and obtaining quotations from suppliers as well as processing purchase orders
• Coordinating delivery schedules and tracking incoming shipments
• Arrangement of logistics, manpower and materials delivery to various locations
• Issuance of delivery orders for delivery and issuance of transmittals/correspondences for submission
• Maintaining inventory records and purchase documentation
• Liaising between departments to ensure procurement needs are met efficiently
• Performing data entry and maintaining accurate records in relevant systems
• Assisting with accounts payable processes related to purchases
• Responding to supplier inquiries and resolving procurement-related issues

Skills

Administrative support

Procurement

Vendor management

MS Office

Communication

Time management

Data entry

Independent work

Education

GCE 'O' Level or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the role

We are seeking an Admin Assistant cum Purchaser to join GTM Aluminium Pte Ltd in Singapore on a full-time basis. This is a dual-function role that combines administrative support with procurement responsibilities, making it integral to the smooth operation of our business. You will be at the heart of our operations, managing both day-to-day administrative tasks and playing a key role in our purchasing processes. This position offers the opportunity to develop expertise across multiple business functions whilst supporting the wider team.

What you'll be doing

• Managing administrative tasks including scheduling, correspondence, filing, and general office coordination

• Sourcing materials and obtaining quotations from suppliers as well as processing purchase orders

• Coordinating delivery schedules and tracking incoming shipments

• Arrangement of logistics, manpower and materials delivery to various locations

• Issuance of delivery orders for delivery and issuance of transmittals/correspondences for submission

• Maintaining inventory records and purchase documentation

• Liaising between departments to ensure procurement needs are met efficiently

• Performing data entry and maintaining accurate records in relevant systems

• Assisting with accounts payable processes related to purchases

• Responding to supplier inquiries and resolving procurement-related issues

What we're looking for

• Proven experience as an administrative assistant or in a similar office support role

• Experience in purchasing, procurement, or vendor management

• Strong organisational and time management skills with the ability to prioritise multiple tasks

• Proficiency in Microsoft Office applications (Word, Excel, Outlook)

• Excellent written and verbal communication skills

• Attention to detail and accuracy in data handling

• Ability to work independently and as part of a team

• GCE 'O' Level or equivalent qualification as a minimum