PROCUREMENT ASSISTANT/ADMINISTRATIVE

S & D CONTRACTOR PTE. LTD.; Singapore; On-site; SGD 33,000 - 61,000; Full time

Job summary

S & D Contractor Pte. Ltd. invites applications for a Subcontractor Claims Coordinator to support the financials and certification processes on-site.

The role involves tracking claim status, preparing debit notes, reconciling invoices, and liaising with subcontractors, QS, and suppliers to ensure accurate payments. Experience in construction administration and knowledge of interim payments helps deliver timely settlements.

Responsibilities

• Updates management on sub-contractor's claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors)
• Prepares debit notes on back-charges or penalties for sub-contractors; follows up to offset against their claims
• Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims
• Verifies payment certifications to sub-contractors align with approved interim payment recommendations
• Reconciliation of sub-contractors’ invoices against payment certification issued
• Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed)
• Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered
• Reconciliation of delivery orders against approved purchase orders and suppliers invoices
• Liaises and rectifies discrepancies/disputes with external supplies
• Liaises with QS of any discrepancy in certification amount
• Liaises with finance for payment that requires immediate attention due to site work schedule
• Performs any other duties as may be assigned.

Job description

• Updates management on sub-contractor's claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors);
• Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors;
• Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims;
• Verifies and ensures that payment certifications issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations;
• Reconciliation of sub-contractors’ invoices against payment certification issued;
• Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed);
• Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;
• Reconciliation of delivery orders against approved purchase orders and suppliers invoices;
• Liaises and rectifies discrepancies/disputes with external supplies;
• Liaises with QS of any discrepancy in certification amount;
• Liaises with finance for payment that requires immediate attention due to site work schedule;
• Performs any other duties as may be assigned.