Admin

KEYON PTE. LTD.; Singapore; On-site; SGD 28,000 - 44,000; Full time

Job summary

KEYON PTE. LTD. in Singapore is seeking a diligent Project Documentation Assistant to support the project management and quantity surveying teams.

You will maintain files, organise drawings and contracts, prepare submission documents, track approvals, and coordinate with suppliers and clients to ensure timely deliveries. This role offers exposure to procurement processes and document control in a fast-paced construction environment.

Responsibilities

• Assist Project Managers and Quantity Surveyors with project documentation.
• Maintain project files, drawings, quotations, Purchase Orders and contracts.
• Prepare and organise documents for submission to main contractors, consultants and clients.
• Track document submissions, approvals and outstanding matters.
• Maintain records of site instructions, delivery orders, inspection documents and correspondence.
• Assist with preparation of project progress reports and other documentation.
• Prepare and issue Purchase Orders and related documents.
• Obtain and compare supplier quotations when required.
• Coordinate with suppliers and subcontractors regarding orders and deliveries.
• Follow up on material delivery schedules.
• Maintain proper records of suppliers, subcontractors and purchase transactions.

Job description

• Assist Project Managers and Quantity Surveyors with project documentation.
• Maintain project files, drawings, quotations, Purchase Orders and contracts.
• Prepare and organise documents for submission to main contractors, consultants and clients.
• Track document submissions, approvals and outstanding matters.
• Maintain records of site instructions, delivery orders, inspection documents and correspondence.
• Assist with preparation of project progress reports and other documentation.
• Prepare and issue Purchase Orders and related documents.
• Obtain and compare supplier quotations when required.
• Coordinate with suppliers and subcontractors regarding orders and deliveries.
• Follow up on material delivery schedules.
• Maintain proper records of suppliers, subcontractors and purchase transactions.