PROCUREMENT

S & D Contractor Pte. Ltd.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

S & D Contractor Pte. Ltd. is seeking a diligent Contract Administrator to support sub-contractor claim processes on-site. You will update management on claims status, prepare debit notes, and assist in resolving discrepancies between records and claims.

Responsibilities include verifying payment certifications, reconciling invoices and delivery orders, coordinating with QS and finance for urgent site payments, and ensuring accuracy of price and quantity with external suppliers.

Qualifications

• Experience updating management on sub-contractor claims.
• Ability to identify and resolve discrepancies between records of sub-contractor work and claims.
• Familiar with payment certification processes and supplier invoicing.

Responsibilities

• Updates management on sub-contractor's claims status (work performed, penalties, back-charges, advances).
• Prepares debit notes on back-charges/penalties and ensures contra against sub-contractor claims.
• Assists in identifying/discrepancies between sub-contractor work and claims.
• Verifies that payment certifications align with approved interim recommendations.
• Reconciles sub-contractor invoices against payment certifications.
• Prepares quarterly accrual listings for unbilled sub-contractor work.
• Coordinates with external suppliers to ensure price/quantity accuracy of materials ordered and delivered.
• Reconciles delivery orders against approved purchase orders and supplier invoices.
• Liaises to rectify discrepancies with external suppliers and with QS on certification amounts.
• Liaises with finance for urgent site payments.
• Performs any other duties as assigned.

Job description

• Updates management on sub-contractor's claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors);
• Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors;
• Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims;
• Verifies and ensures that payment certifications issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations;
• Reconciliation of sub-contractors’ invoices against payment certification issued;
• Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed);
• Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;
• Reconciliation of delivery orders against approved purchase orders and suppliers invoices;
• Liaises and rectifies discrepancies/disputes with external supplies;
• Liaises with QS of any discrepancy in certification amount;
• Liaises with finance for payment that requires immediate attention due to site work schedule;
• Performs any other duties as may be assigned.