Administrative Assistant - EH03

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 26,784 - 27,900; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Administrative Assistant to support daily office operations, procurement, travel arrangements, and record keeping at Loyang.

The role also assists the HR Executive with medical claims, leave, OT records, recruitment support, and basic InfoTech inquiries, with training provided.

Qualifications

• Minimum GCE 'O' Level.
• 1-2 years admin assistant experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Manage procurement of office supplies, stationery, and fruit orders.
• Source quotations for corporate gifts, printing services, and events.
• Coordinate employee name card printing requests and PPE records.
• Manage service agreements, contracts, and renewal documentation.
• Arrange courier services and travel arrangements.
• Answer calls on the general enquiry line and sort mail.
• Assist HR in monitoring medical claims, leave, OT records, and reimbursements.
• Support recruitment activities (training provided).

Skills

Administrative support

MS Office

Communication

Data entry

Education

GCE O-Level

Tools

Microsoft Office

Job description

Administrative Assistant

Working Hours: 5 days work week, Monday to Friday (8:00am – 5:18pm)

Working Location: Loyang

Salary: $2,400 (After confirmation $2,500)

Job Description

Administrative Task:

• Manage the procurement of office supplies, stationery, and fruit orders.
• Source quotations for corporate gifts, printing services, and company events.
• Coordinate employee name card printing requests.
• Maintain records of Personal Protective Equipment (PPE) issuance and inventory.
• Manage and monitor service agreements, contracts, and related documentation to ensure timely renewals.
• Arrange courier services for outgoing and incoming deliveries.
• Managing travel arrangements.
• Collect, sort, and distribute incoming mail
• Answering incoming calls diverted to general enquiry line
• Scan and organise Corporate Credit Card statements in the designated folders for proper record management.
• Extract monthly invoices from JTC, Sembcorp and Singtel portal as supporting to Finance for payment.
• Liaise with service provider on company transport matters.
• Assist in company event.
• Perform any other as hoc duties and responsibilities as assigned by the HR Executive from time to time

Assist HR Executive in the following task:

• Maintain and verify employees' medical claims, ensuring compliance with company policies and monitoring claim limits.
• Check and verify employees’ leave applications, medical claims, etc.
• Maintain accurate overtime (OT) records with supporting documentation.
• Collect employees' work passes when required.
• Arrange medical appointments for Work pass holders.
• Assist employees with HR system (InfoTech) enquiries and provide basic user -support.
• Maintain accurate staff claim records and ensure timely processing of employees' reimbursement claims.
• Assist with recruitment activities (Training will be provided)

Job Requirement

• Minimum GCE 'O' Level
• At least 1- 2 years of Admin Assistant experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).