Administrative Assistant (HR & Admin)

PCS PTE. LTD.; Singapore; On-site; SGD 27,900 - 44,640; Full time

Benefits offered by this job

Service benefits

Location allowance

Medical and dental subsidies

Comprehensive insurance coverage

Wellness and recreational subsidies

Shuttle service Jurong Island–Jurong E

Job summary

PCS PTE. LTD. is seeking a versatile Office Administrator to provide direct support, manage office operations and coordinate facility services in Singapore.

The role involves handling calls, inquiries, procurement, and staff reimbursements, while ensuring smooth coordination of site visits and meetings. The position also covers facility maintenance, equipment coordination, parking, and telecommunication requests, with responsibilities for documentation, tenders, and safety newsletters.

Qualifications

• Minimum NITEC/Higher NITEC or equivalent qualifications.
• Proficient in MS Excel and MS Word.
• SAP working knowledge is an advantage.
• Good interpersonal and communication skills.
• A strong team player.

Responsibilities

• Direct Support & Office Administration: handle daily office tasks, answer calls, process couriers, arrange visits and meetings, process staff claims and manage subscriptions.
• Facility & Equipment Coordination: monitor and arrange maintenance for office equipment and manage parking, telecommunication requests and visitor system applications.
• Documentation & Financial Support: assist with budgeting, invoicing, tenders and internal information submissions for safety and newsletters.

Skills

Interpersonal skills

Communication skills

Team player

Office administration

Education

NITEC / Higher NITEC or equivalent qualifications

Tools

MS Office

MS Excel

MS Word

SAP

Job description

Job Scope

1) Direct Support & Office Administration

• Assist with daily office tasks, including answering incoming calls and managing incoming/outgoing couriers.
• Assist in arranging site visits and meetings.
• Process procurement requisitions (including non-stock items) and staff claims (e.g. handphone reimbursements, entertainment claims).
• Administer subscriptions, business gifts/hampers, and provide coverage for other admin staff when the need arises.

2) Facility& Equipment Coordination

• Help monitor and arrange maintenance for office equipment (e.g. water and coffee dispensers) and the office security system.
• Manage parking administration, including issuing carpark coupons and collecting charges.
• Coordinate telecommunication requests (PABX, Telco lines) by receiving requests, arranging site surveys, and scheduling installations.
• Assist with visitor system applications (JI/PCS,JI/VMS/SIT)

3) Documentation& Financial Support

• Compile data and prepare documents to assist with Budget/Capex planning and Turnaround preparation (including invoicing and cost recovery from complex downstream companies).
• Assist in preparing documentation for tenders and contracts.
• Help coordinate, compile, and submit information for internal initiatives (safety and newsletter).

Requirements

• Minimum NITEC/Higher NITEC or equivalent qualifications
• Proficient in MS Office (i.e. MS Excel and MS Word)
• Candidates with SAP working knowledge will have an added advantage
• Good interpersonal and communication skills
• A strong team player

Attractive salary

commensurate with qualifications and experience will be offered to the right candidate, including the following elements of our Total Rewards package:

• Service Benefits (0.25 month to 0.5 month + $500 annually based on years of service)
• Location Allowance
• Medical Outpatient/Dental Subsidy & Hospitalization & Surgical Benefits for Spouse & Children
• Comprehensive Insurance Coverage
• Holiday, Sports and Wellness Subsidies
• Daily Shuttle Bus Service to and from the office in Jurong Island to Jurong East MRT