Proactive Administrative & Scheduling Specialist

KDR TRADING PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

KDR TRADING PTE. LTD. is seeking an Administrative Assistant to manage daily office tasks, scheduling, and travel arrangements, while maintaining professional communication with visitors and staff.

The role requires prior administrative experience, strong computer skills, and a proactive, detail-oriented approach to create a positive experience for others. Multilingual ability may be preferred or required, depending on the team and clients.

Qualifications

• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Skills

Scheduling

Communication

Attention to detail

Multilingual

Proactive attitude

Tools

Microsoft Office

Job description

KDR TRADING PTE. LTD. is seeking an Administrative Assistant to manage daily office tasks, scheduling, and travel arrangements, while maintaining professional communication with visitors and staff.

The role requires prior administrative experience, strong computer skills, and a proactive, detail-oriented approach to create a positive experience for others. Multilingual ability may be preferred or required, depending on the team and clients.