Proactive Administrative Assistant: Scheduling & Docs

Recruit Express Pte Ltd; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an administrative support professional to assist daily operations and document management. You will perform data entry, filing, scanning, and coordinate calendars with internal teams.

The role requires proficient MS Office skills, good communication, and the ability to handle multiple tasks while maintaining accuracy. Prior experience in admin support is preferred, with a strong emphasis on organization.

Qualifications

• Minimum qualification: Diploma or equivalent; N/O Levels/NITEC acceptable for entry-level roles.
• Strong written and verbal communication skills.
• Ability to work with colleagues across departments and coordinate instructions.

Responsibilities

• Provide administrative support to the department on daily operations.
• Perform data entry, filing, scanning, and document management.
• Assist in scheduling appointments, meetings, and coordinating calendars.
• Prepare reports, spreadsheets, and administrative documents.
• Handle email correspondence, phone enquiries, and follow-up actions.
• Maintain proper records and ensure data accuracy.
• Coordinate with internal departments and external stakeholders when required.
• Support office operations and project-related administrative tasks.
• Perform ad hoc duties assigned by supervisor.

Skills

Communication

Interpersonal skills

Data entry

Education

Diploma or equivalent

N/O Levels / NITEC

Tools

Microsoft Office

Outlook

Job description

Recruit Express Pte Ltd is seeking an administrative support professional to assist daily operations and document management. You will perform data entry, filing, scanning, and coordinate calendars with internal teams.

The role requires proficient MS Office skills, good communication, and the ability to handle multiple tasks while maintaining accuracy. Prior experience in admin support is preferred, with a strong emphasis on organization.