Proactive Admin & Facilities Coordinator

AEM Singapore Pte Ltd; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

AEM Singapore Pte Ltd is seeking an Administrative Executive to support the day-to-day administration and smooth operation of our Singapore office. The role covers office administration, facilities coordination, EHS administration and general management activities.

Requirements include a Diploma or equivalent, 2–3 years of relevant experience, and strong MS Office skills. You should be well organized, with good written and verbal communication, able to multitask in a fast-paced environment.

Qualifications

• Diploma or equivalent in business/office administration.
• 2–3 years’ relevant administrative experience preferred.
• Proficient with Outlook, Word, Excel and PowerPoint.
• Strong organisational skills and attention to detail.
• Good written and verbal communication; service‑oriented and independent.

Responsibilities

• Provide general administrative support, including filing, data entry and record management.
• Manage stationery, pantry supplies, PPE and other office consumables.
• Support upkeep of office areas, meeting rooms and common facilities.
• Coordinate couriers, visitors and meeting rooms; liaise with vendors for services.
• Raise purchase requisitions, follow up on POs and assist with invoice documentation.
• Maintain administrative and vendor records; inventory control of non‑IT assets.
• Support company meetings, employee activities and events.
• Provide general secretarial support and travel arrangements for management.
• Perform other administrative duties as assigned.

Skills

Microsoft Office proficiency

Organisational skills

Attention to detail

Written and verbal communication

Multitasking ability

Independent work ethic

Education

Diploma in Business Administration / Office Administration

Tools

Microsoft Office Suite

Job description

AEM Singapore Pte Ltd is seeking an Administrative Executive to support the day-to-day administration and smooth operation of our Singapore office. The role covers office administration, facilities coordination, EHS administration and general management activities.

Requirements include a Diploma or equivalent, 2–3 years of relevant experience, and strong MS Office skills. You should be well organized, with good written and verbal communication, able to multitask in a fast-paced environment.