Executive Support & Office Operations

EQUE PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

EQUE PTE. LTD. is seeking an organised office administrator in Singapore to oversee daily office functions and ensure a productive, well-resourced workplace. You will manage facilities, calendars, travel logistics, and document handling with meticulous attention to detail.

The role requires a Diploma or higher, strong MS Office skills, and excellent communication to coordinate with internal teams and external stakeholders and drive process improvements.

Qualifications

• Strong organisational and time management skills with the proven ability to handle multiple tasks and deadlines.
• Excellent communication and interpersonal skills for seamless coordination across internal teams and external stakeholders.

Responsibilities

• Oversee daily office functions, proactively manage facility needs, and maintain inventory levels.
• Coordinate executive calendars, book meetings, and arrange travel logistics.
• Maintain filing systems, draft professional correspondence, and handle documentation.
• Manage office supply procurement and vendor relationships.
• Support internal meetings and events, and drive process improvements.
• Prepare polished documents, reports, and presentations reflecting high standards.
• Serve as first point of contact for visitors and enquiries, delivering solutions.
• Identify gaps in workflows and propose time-saving improvements.

Education

Diploma

Tools

Microsoft Office

Job description

EQUE PTE. LTD. is seeking an organised office administrator in Singapore to oversee daily office functions and ensure a productive, well-resourced workplace. You will manage facilities, calendars, travel logistics, and document handling with meticulous attention to detail.

The role requires a Diploma or higher, strong MS Office skills, and excellent communication to coordinate with internal teams and external stakeholders and drive process improvements.