Facilities Coordinator

Exceltec Property Management; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Exceltec Property Management Pte Ltd is seeking a Facilities Coordinator to manage daily facilities and administrative operations at a client site, ensuring prompt resolution of service requests and effective stakeholder coordination in a client-facing environment. The role requires a Diploma in Facilities Management or related field and experience in facilities coordination or admin roles.

Proficiency in MS Office and strong communication are essential, with responsibilities spanning reports,

Qualifications

• Diploma or equivalent in Facilities Management, Business Administration, or related discipline.
• Experience in facilities coordination, office administration, property management, or similar operational roles.
• Proficiency in Microsoft Office applications to prepare reports and administrative documents.
• Strong communication and interpersonal skills to coordinate with multiple stakeholders and service providers.
• Organisational skills to manage multiple requests and meet deadlines efficiently.
• Candidates with relevant facilities or administrative experience without the stated qualifications may also be considered.

Responsibilities

• Coordinate daily facilities and office operations to ensure smooth functioning and timely issue resolution.
• Manage service requests, enquiries, feedback, and complaints by liaising with users, service providers, contractors, and stakeholders to follow up and close matters promptly.
• Prepare and compile monthly reports, notices, circulars, and communications related to facilities operations to maintain clear documentation and stakeholder awareness.
• Support the organization and coordination of meetings, events, and activities to facilitate site operations and client engagement.
• Assist procurement activities by sourcing and evaluating vendor quotations, coordinating approvals, and maintaining vendor communications.
• Monitor outstanding facilities matters and ensure timely follow-up and closure to maintain operational efficiency.
• Maintain accurate records and documentation related to facilities management for compliance and reporting purposes.
• Perform additional duties as assigned to support contract and site operations effectively.

Skills

Communication

MS Office

Stakeholder coordination

Organisational skills

Education

Diploma in Facilities Management

Tools

Microsoft Office

Job description

Company Overview

Exceltec Property Management Pte Ltd is a progressive Singapore-based company providing technology-empowered property and facilities management services. We deliver sustainable solutions in property, strata, integrated facilities, environmental cleaning, project management, and green sustainability.

Job Summary

We are seeking a Facilities Coordinator to manage daily facilities and administrative operations at a client site, ensuring prompt resolution of service requests and effective stakeholder coordination in a client-facing environment.

Responsibilities

• Coordinate daily facilities and office operations to ensure smooth functioning and timely issue resolution
• Manage service requests, enquiries, feedback, and complaints by liaising with users, service providers, contractors, and stakeholders to follow up and close matters promptly
• Prepare and compile monthly reports, notices, circulars, and communications related to facilities operations to maintain clear documentation and stakeholder awareness
• Support the organization and coordination of meetings, events, and activities to facilitate site operations and client engagement
• Assist procurement activities by sourcing and evaluating vendor quotations, coordinating approvals, and maintaining vendor communications
• Monitor outstanding facilities matters and ensure timely follow-up and closure to maintain operational efficiency
• Maintain accurate records and documentation related to facilities management for compliance and reporting purposes
• Perform additional duties as assigned to support contract and site operations effectively

Preferred competencies and qualifications

• Diploma or equivalent qualification in Facilities Management, Business Administration, or a related discipline
• Experience in facilities coordination, office administration, property management, or similar operational roles
• Proficiency in Microsoft Office applications to prepare reports and administrative documents
• Strong communication and interpersonal skills to coordinate with multiple stakeholders and service providers
• Organisational skills to manage multiple requests and meet deadlines efficiently
• Candidates with relevant facilities or administrative experience without the stated qualifications may also be considered