Proactive Administrative Assistant: Scheduling & Travel

51 EMPLOYMENT AGENCY PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

51 EMPLOYMENT AGENCY PTE. LTD. is seeking an Administrative Assistant to handle office tasks, scheduling, travel arrangements, and visitor support in Singapore.

You will generate reports, manage communications, and prepare presentations to ensure smooth daily operations. The ideal candidate has an Associate’s Degree, prior administrative experience, strong computer skills (typing), attention to detail, and is proactive in creating a positive experience for others.

Qualifications

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• Able to work on weekend and public holiday.

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Skills

Typing

Detail-oriented

Multilingual

Proactive

Education

Associate’s Degree

Tools

MS Office

Job description

51 EMPLOYMENT AGENCY PTE. LTD. is seeking an Administrative Assistant to handle office tasks, scheduling, travel arrangements, and visitor support in Singapore.

You will generate reports, manage communications, and prepare presentations to ensure smooth daily operations. The ideal candidate has an Associate’s Degree, prior administrative experience, strong computer skills (typing), attention to detail, and is proactive in creating a positive experience for others.