Office Administration & Facilities Lead

NAVAL GROUP FAR EAST PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

NAVAL GROUP FAR EAST PTE. LTD. is seeking an experienced Office Administrator to support general administration, facilities coordination, and procurement processes in our Singapore office.

You will manage mail, visitors, travel bookings, and access control while maintaining accurate records and supporting safety initiatives. The role requires 3–5 years of experience in office administration, proficiency in MS Office and SAP, and a strong eye for detail.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• 3–5 years of experience in office administration, front-desk operations, and workplace coordination.
• Proficient in Microsoft Office (Word, Excel, Outlook) and SAP for purchase requisitions and invoice verification.
• Familiarity with corporate travel bookings, basic access control systems, and Singapore workplace safety practices.

Responsibilities

• Manage personnel base clearances and maintain clearance records.
• Welcome visitors, receive mail, and arrange outgoing mail and courier services.
• Provide first-level screening of calls, handle enquiries, and route to departments.
• Manage inventory of office supplies, gifts, and pantry items.
• Represent administration in safety committee meetings and contribute as needed.
• Handle travel arrangements including flight bookings and visa applications.

Skills

MS Office

SAP

Travel bookings

Access control

Detail oriented

Communication

Education

Bachelor's/Diploma in Admin or related field

Job description

NAVAL GROUP FAR EAST PTE. LTD. is seeking an experienced Office Administrator to support general administration, facilities coordination, and procurement processes in our Singapore office.

You will manage mail, visitors, travel bookings, and access control while maintaining accurate records and supporting safety initiatives. The role requires 3–5 years of experience in office administration, proficiency in MS Office and SAP, and a strong eye for detail.