Polished Front Desk & Office Admin Pro

TARDIS GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 29,000 - 44,000; Full time

Job summary

TARDIS GROUP SINGAPORE PTE. LTD. in Singapore seeks a Receptionist / Office Administrator to be the warm, first point of contact and to support the Administration & Facilities team.

You will manage front-desk duties, calls, and mail, coordinate meetings, and assist with travel, expenses, and vendor liaison. The role requires strong organisation, excellent communication, and comfort with digital tools. This full-time position offers a professional environment and opportunities to contribute to a

Qualifications

• Minimum 3 years of experience in reception, office administration, hospitality, or similar client-facing role.
• Excellent verbal and written communication skills.
• Warm, polished, and professional manner with strong interpersonal skills.
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Comfortable learning and using digital and AI-enabled workplace tools.
• Proactive, flexible, and able to manage multiple priorities.
• Strong judgement and discretion with confidential information.
• Ability to work collaboratively across teams.

Responsibilities

• Serve as primary front-desk contact, welcoming guests, clients, and candidates.
• Manage incoming calls, mail, and deliveries.
• Coordinate meeting room bookings and visitor arrangements.
• Maintain reception, pantry, lounge, and other common areas.
• Monitor office supplies and coordinate replenishment.
• Provide general administrative support including expenses and travel arrangements.
• Liaise with building management and external vendors.
• Support onboarding for new hires and visitors.
• Assist with office events and activities.
• Handle confidential information with discretion.

Skills

Customer service

Verbal communication

Organisational skills

Discretion

Team collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

TARDIS GROUP SINGAPORE PTE. LTD. in Singapore seeks a Receptionist / Office Administrator to be the warm, first point of contact and to support the Administration & Facilities team.

You will manage front-desk duties, calls, and mail, coordinate meetings, and assist with travel, expenses, and vendor liaison. The role requires strong organisation, excellent communication, and comfort with digital tools. This full-time position offers a professional environment and opportunities to contribute to a