Personal Secretary

The King’s Chippy; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

The King’s Chippy in Sentosa is seeking a Personal Secretary to provide essential administrative and secretarial support directly to the CEO. This full-time position requires professionalism and discretion to keep schedules, correspondence, and confidential documents organized, enabling the CEO to focus on strategic priorities.

You will manage calendars, prepare reports and presentations, handle travel, and coordinate with internal teams and external partners to ensure smooth operations and

Qualifications

• Proven experience as personal secretary or EA in fast-paced environments.
• Excellent organisational and time-management abilities.
• Discretion with confidential information.
• Strong written and verbal communication skills.
• Proficiency with MS Office and scheduling tools.
• Desirable: secretarial/business admin qualification.

Responsibilities

• Manage CEO calendars and coordinate meetings across stakeholders.
• Prepare agendas, minutes, and follow-up docs.
• Handle confidential correspondence and secure documents.
• Coordinate travel and expense reporting.
• Provide comprehensive admin support and reporting.

Skills

Executive EA experience

Organisational skills

Communication skills

MS Office proficiency

Discretion and integrity

Interpersonal skills

Problem solving

Team player

Secretarial qualification

Attention to detail

Education

Secretarial qualification

Secretarial certificate

Tools

Scheduling software

Document management software

Job description

About the role

We are seeking a Personal Secretary to join The King's Chippy in Quayside Isle, Sentosa. This is a full-time position that will provide crucial administrative and secretarial support directly to the CEO. As Personal Secretary, you will be the organisational backbone of the executive office, managing schedules, correspondence, and confidential documentation whilst maintaining the highest standards of professionalism and discretion. This role is integral to ensuring the smooth operation of our business and enabling our CEO to focus on strategic priorities.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating diary commitments across multiple stakeholders
• Preparing and distributing meeting agendas, minutes, and follow-up documentation
• Handling confidential correspondence and maintaining secure document management systems
• Providing comprehensive administrative support including email management, travel arrangements, and expense reporting
• Acting as a first point of contact for the CEO, managing telephone calls and visitor enquiries with professionalism
• Preparing reports, presentations, and other business documentation to a high standard
• Maintaining filing systems and ensuring effective records management in accordance with company policies
• Supporting the coordination of meetings, events, and special projects as required
• Liaising with internal departments and external parties to facilitate smooth business operations
• Aiding in company accounting, legal procedures and tax filing.

What we're looking for

• Proven experience in a personal secretary or executive assistant role within a fast-paced business environment
• Excellent organisational and time management skills with the ability to prioritise multiple competing demands
• Exceptional written and verbal communication skills with meticulous attention to detail
• Proficiency in Microsoft Office applications and experience with scheduling and document management software
• Demonstrated ability to handle confidential information with discretion and integrity
• Strong interpersonal skills with the capacity to work effectively with executives at all levels
• Proactive approach to problem-solving with the ability to work independently and as part of a team
• Professional demeanour and a commitment to delivering high-quality customer service
• Relevant qualification or certification in secretarial or business administration (desirable)
• Eye for detail and strong general knowledge.

What we offer

At The King's Chippy, we value our team members and are committed to creating a supportive and collaborative working environment. We offer competitive remuneration, opportunities for professional development, and a workplace culture that recognises and rewards hard work and dedication. We provide a range of benefits designed to support the wellbeing of our employees and foster a positive workplace where you can develop your career. We welcome discussions about flexible working arrangements and any support you may require to succeed in this role.

About us

The King's Chippy is an establishment dedicated to delivering quality service and exceptional experiences. We pride ourselves on our commitment to excellence, strong values, and a team-focused approach. Our success is built on the contributions of skilled and dedicated professionals who share our passion for service and continuous improvement. We are an inclusive employer and encourage applications from all backgrounds and experiences.