Personal Assistant

CSASIA IP PTE. LTD.; Singapore; Vor Ort; SGD 60.000 - 90.000; Vollzeit

Zusammenfassung

CSASIA IP PTE. LTD. is seeking a discreet Personal Assistant to the Chairman in Singapore. The role provides executive lifestyle and administrative support, ensuring the Chairman’s day-to-day schedule runs smoothly and confidentially.

You will arrange travel, manage calendars, coordinate meetings with internal and external stakeholders, and handle ad hoc personal matters with professionalism and discretion, adapting to the Chairman’s needs and business requirements.

Qualifikationen

• Diploma in Business Administration or related field.
• Experience as Personal Assistant preferred.
• Excellent written and verbal English and Chinese.
• Proficient in Microsoft Office and productivity tools.
• High integrity and confidentiality; able to handle sensitive information.

Aufgaben

• Manage confidential business, family and personal matters for the Chairman; provide lifestyle, travel and executive administrative support.
• Arrange and manage travel itineraries, including flight and hotel bookings and related arrangements.
• Exercise discretion and maintain confidentiality while following the Chairman's instructions.
• Oversee the Chairman’s calendar, meetings and travel; coordinate meetings and liaise with stakeholders; ensure timely communication and follow-up.
• Handle ad hoc personal and administrative tasks discreetly and efficiently.

Kenntnisse

Discretion

Executive support

Schedule management

English & Chinese

Ausbildung

Diploma in Business Administration / Secretarial Studies

Tools

Microsoft Office

Jobbeschreibung

Roles & Responsibilities

• Manage confidential business, family and personal matters in support of the Chairman, providing comprehensive lifestyle, travel and executive administrative support to ensure the smooth and efficient management of his daily schedule.
• Arrange and manage travel itineraries for both business and personal trips, including flight and hotel bookings, transportation, travel documentation and other related arrangements to ensure smooth and seamless travel experiences.
• Exercise discretion, professionalism and meticulous attention to detail in carrying out the Chairman’s instructions accurately and efficiently, while maintaining strict confidentiality and safeguarding all sensitive business and personal information.
• Oversee the Chairman’s calendar, appointments, meetings and travel arrangements; coordinate and facilitate meetings, liaise with internal and external stakeholders, and ensure timely communication and follow-up to support effective decision-making and collaboration.
• Handle ad hoc personal, family and administrative matters as required, ensuring that all tasks and arrangements are managed efficiently, discreetly and in accordance with the Chairman’s expectations.

Qualifications and Requirements

• Minimum Diploma in Business Administration, Management, Secretarial Studies or a related field.
• Prior experience as a Personal Assistant, with demonstrated ability to manage schedules, appointments and day-to-day arrangements, is highly preferred.
• Excellent written and verbal communication skills in English and Chinese.
• Proficient in Microsoft Office and other executive productivity tools.
• High level of integrity, discretion and confidentiality, with the ability to handle sensitive business and personal information with professionalism and care.
• Willingness to work with flexibility according to the Chairman’s schedule and business requirements.

Only Singapore Citizens and Singapore Permanent Residents may apply.