Personal Assistant (Travel Planning)

Antares Management Services Pte Ltd; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Antares Management Services Pte Ltd is seeking a highly professional Travel & Personal Assistant to support a senior business leader in Singapore. The role requires exceptional organisation, confidentiality, and the ability to manage both business and selected personal matters with maturity.

Key responsibilities include end-to-end travel planning, VIP arrangements, calendar management, and coordination of meetings and events.

Qualifications

• Extensive experience supporting a senior executive or family office.
• Strong travel planning and logistics capabilities.
• Excellent organisation and ability to work independently.
• Discreet and trustworthy with high confidentiality.
• Professional communication and presence.

Responsibilities

• Plan and coordinate end-to-end travel arrangements for the CEO, including flights, accommodation, ground transport, and itineraries.
• Research and recommend dining options, activities, and experiences aligned with the CEO's preferences.
• Coordinate meetings, events, and engagements, including venue sourcing and logistics.
• Manage VIP arrangements such as lounge access and priority services.
• Prepare and manage travel documentation, including visas and insurance.
• Track travel expenses and prepare expense claims.
• Liaise with Finance on compliance and timely submissions.
• Manage the CEO’s calendar and meeting schedules.
• Prepare briefing materials, schedules, and notes for meetings.

Skills

Travel planning

Logistics management

Discretion

Executive support

Job description

About the role

We are seeking a highly professional, discreet, and resourceful Travel & Personal Assistant to support a senior business leader. This role requires strong organisational skills, sound judgement, and the ability to manage both business and selected personal administrative matters with maturity and confidentiality.

Key responsibilities

• Plan and coordinate end-to-end travel arrangements for the CEO, including flights, accommodation, ground transport, and detailed itineraries, for both business and selected personal travel
• Research and recommend dining options, activities, and experiences aligned with the CEO's preferences for business and selected personal travel
• Coordinate meetings, events, and engagements, including venue sourcing, logistics, and vendor liaison where required
• Manage VIP arrangements such as lounge access, priority services, and special requests
• Prepare and manage travel documentation, including visas, insurance, and related records
• Ensure travel plans are cost-effective, well-organised, and executed with precision
• Track travel and related expenses, manage receipts, and prepare expense claims
• Liaise with Finance Department to ensure timely submission and compliance with internal policies
• Manage the CEO’s calendar, appointments, and meeting schedules
• Prepare briefing materials, schedules, and notes for meetings as required

About you

• Relevant experience supporting a senior executive, entrepreneur, or family office
• Strong experience in complex travel planning and logistics
• Highly organised, resourceful, and able to work independently
• Discreet and trustworthy with excellent judgement
• Strong communication skills and professional presence
• Comfortable with occasional after-hours coordination related to travel or urgent matters
• Demonstrated strong ability to handle sensitive business and personal information with highest level of confidentiality

We regret only shortlisted candidates will be notified.

Gwenneth Kirsten Wee
Reg No. R1545315 | EA: 25C3031 | UEN: 202527765K

Antares Management Services Pte Ltd