Senior Executive Travel & Personal Assistant

Antares Management Services Pte Ltd; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Antares Management Services Pte Ltd is seeking a highly professional Travel & Personal Assistant to support a senior business leader in Singapore. The role requires exceptional organisation, confidentiality, and the ability to manage both business and selected personal matters with maturity.

Key responsibilities include end-to-end travel planning, VIP arrangements, calendar management, and coordination of meetings and events.

Qualifications

• Extensive experience supporting a senior executive or family office.
• Strong travel planning and logistics capabilities.
• Excellent organisation and ability to work independently.
• Discreet and trustworthy with high confidentiality.
• Professional communication and presence.

Responsibilities

• Plan and coordinate end-to-end travel arrangements for the CEO, including flights, accommodation, ground transport, and itineraries.
• Research and recommend dining options, activities, and experiences aligned with the CEO's preferences.
• Coordinate meetings, events, and engagements, including venue sourcing and logistics.
• Manage VIP arrangements such as lounge access and priority services.
• Prepare and manage travel documentation, including visas and insurance.
• Track travel expenses and prepare expense claims.
• Liaise with Finance on compliance and timely submissions.
• Manage the CEO’s calendar and meeting schedules.
• Prepare briefing materials, schedules, and notes for meetings.

Skills

Travel planning

Logistics management

Discretion

Executive support

Job description

Antares Management Services Pte Ltd is seeking a highly professional Travel & Personal Assistant to support a senior business leader in Singapore. The role requires exceptional organisation, confidentiality, and the ability to manage both business and selected personal matters with maturity.

Key responsibilities include end-to-end travel planning, VIP arrangements, calendar management, and coordination of meetings and events.