Executive Travel & Personal Assistant to CEO

Antares Management Services; Singapore; On-site; SGD 56,000 - 100,000; Full time

Job summary

Antares Management Services is seeking a professional Travel & Personal Assistant to support a senior business leader in Singapore. The role requires discretion, strong organisational skills, and the ability to handle complex travel and personal administration with maturity.

You will coordinate end-to-end travel for the CEO, manage the calendar, prepare briefings, and liaise with Finance to ensure policy-compliant expense reporting while maintaining confidentiality and a high standard of

Qualifications

• Relevant experience supporting a senior executive, entrepreneur, or family office.
• Strong experience in complex travel planning and logistics.
• Highly organised, resourceful, and able to work independently.
• Discreet and trustworthy with excellent judgement.
• Strong communication skills and professional presence.
• Comfortable with occasional after-hours coordination related to travel or urgent matters.
• Demonstrated ability to handle sensitive business and personal information with the highest level of confidentiality.

Responsibilities

• Plan and coordinate end-to-end travel arrangements for the CEO, including flights, accommodation, ground transport, and detailed itineraries for business and selected personal travel.
• Research and recommend dining options, activities, and experiences aligned with the CEO's preferences for business and selected personal travel.
• Coordinate meetings, events, and engagements, including venue sourcing, logistics, and vendor liaison where required.
• Manage VIP arrangements such as lounge access, priority services, and special requests.
• Prepare and manage travel documentation, including visas, insurance, and related records.
• Ensure travel plans are cost-effective, well-organised, and executed with precision.
• Track travel and related expenses, manage receipts, and prepare expense claims.
• Liaise with Finance Department to ensure timely submission and compliance with internal policies.
• Manage the CEO's calendar, appointments, and meeting schedules.
• Prepare briefing materials, schedules, and notes for meetings as required.

Job description

Antares Management Services is seeking a professional Travel & Personal Assistant to support a senior business leader in Singapore. The role requires discretion, strong organisational skills, and the ability to handle complex travel and personal administration with maturity.

You will coordinate end-to-end travel for the CEO, manage the calendar, prepare briefings, and liaise with Finance to ensure policy-compliant expense reporting while maintaining confidentiality and a high standard of