Personal Assistant (Travel Planning)

Antares Management Services; Singapore; On-site; SGD 56,000 - 100,000; Full time

Job summary

Antares Management Services is seeking a professional Travel & Personal Assistant to support a senior business leader in Singapore. The role requires discretion, strong organisational skills, and the ability to handle complex travel and personal administration with maturity.

You will coordinate end-to-end travel for the CEO, manage the calendar, prepare briefings, and liaise with Finance to ensure policy-compliant expense reporting while maintaining confidentiality and a high standard of

Qualifications

• Relevant experience supporting a senior executive, entrepreneur, or family office.
• Strong experience in complex travel planning and logistics.
• Highly organised, resourceful, and able to work independently.
• Discreet and trustworthy with excellent judgement.
• Strong communication skills and professional presence.
• Comfortable with occasional after-hours coordination related to travel or urgent matters.
• Demonstrated ability to handle sensitive business and personal information with the highest level of confidentiality.

Responsibilities

• Plan and coordinate end-to-end travel arrangements for the CEO, including flights, accommodation, ground transport, and detailed itineraries for business and selected personal travel.
• Research and recommend dining options, activities, and experiences aligned with the CEO's preferences for business and selected personal travel.
• Coordinate meetings, events, and engagements, including venue sourcing, logistics, and vendor liaison where required.
• Manage VIP arrangements such as lounge access, priority services, and special requests.
• Prepare and manage travel documentation, including visas, insurance, and related records.
• Ensure travel plans are cost-effective, well-organised, and executed with precision.
• Track travel and related expenses, manage receipts, and prepare expense claims.
• Liaise with Finance Department to ensure timely submission and compliance with internal policies.
• Manage the CEO's calendar, appointments, and meeting schedules.
• Prepare briefing materials, schedules, and notes for meetings as required.

Job description

About the role

We are seeking a highly professional, discreet, and resourceful Travel & Personal Assistant to support a senior business leader. This role requires strong organisational skills, sound judgement, and the ability to manage both business and selected personal administrative matters with maturity and confidentiality.

Key responsibilities

• Plan and coordinate end-to-end travel arrangements for the CEO, including flights, accommodation, ground transport, and detailed itineraries, for both business and selected personal travel

• Research and recommend dining options, activities, and experiences aligned with the CEO's preferences for business and selected personal travel

• Coordinate meetings, events, and engagements, including venue sourcing, logistics, and vendor liaison where required

• Manage VIP arrangements such as lounge access, priority services, and special requests

• Prepare and manage travel documentation, including visas, insurance, and related records

• Ensure travel plans are cost-effective, well-organised, and executed with precision

• Track travel and related expenses, manage receipts, and prepare expense claims

• Liaise with Finance Department to ensure timely submission and compliance with internal policies

• Manage the CEO's calendar, appointments, and meeting schedules

• Prepare briefing materials, schedules, and notes for meetings as required

About you

• Relevant experience supporting a senior executive, entrepreneur, or family office

• Strong experience in complex travel planning and logistics

• Highly organised, resourceful, and able to work independently

• Discreet and trustworthy with excellent judgement

• Strong communication skills and professional presence

• Comfortable with occasional after-hours coordination related to travel or urgent matters

• Demonstrated strong ability to handle sensitive business and personal information with highest level of confidentiality

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.