Accounting Personal Assistant

ITOP SERVICES SG PTE. LTD.; Singapore; On-site; SGD 45,000 - 72,000; Full time

Job summary

ITOP SERVICES SG PTE. LTD. in Singapore is seeking a proactive Personal/Executive Assistant to support the Director with day‑to‑day administration, calendar management and meeting coordination.

This role involves preparing materials, handling confidential information, liaising with clients and partners, and ensuring smooth operations across the Director’s office.

Responsibilities

• Provide day to day administrative and personal support to the Director
• Manage the Director’s calendar, appointments, meetings and daily schedule
• Coordinate meetings with clients, business partners and external parties
• Prepare meeting materials, documents, reports and presentations
• Handle confidential and sensitive information professionally
• Follow up on tasks and matters assigned by the Director
• Assist the Director in handling prospective client enquiries
• Follow up with leads and potential clients regarding accounting and corporate services
• Handle correspondence, emails and phone calls on behalf of the Director
• Prepare letters, reports, forms and other business documents
• Maintain proper filing and documentation
• Monitor staff work status, task assignments and overall work progress
• Track outstanding tasks and follow up with staff on deadlines and completion status
• Monitor department work progress and compile status updates for the Director
• Highlight outstanding issues, delays or matters requiring the Director’s attention

Job description

Key Responsibilities

• Provide day to day administrative and personal support to the Director
• Manage the Director’s calendar, appointments, meetings and daily schedule
• Coordinate meetings with clients, business partners and external parties
• Prepare meeting materials, documents, reports and presentations
• Handle confidential and sensitive information professionally
• Follow up on tasks and matters assigned by the Director
• Assist the Director in handling prospective client enquiries
• Follow up with leads and potential clients regarding accounting and corporate services
• Handle correspondence, emails and phone calls on behalf of the Director
• Prepare letters, reports, forms and other business documents
• Maintain proper filing and documentation
• Monitor staff work status, task assignments and overall work progress
• Track outstanding tasks and follow up with staff on deadlines and completion status
• Monitor department work progress and compile status updates for the Director
• Highlight outstanding issues, delays or matters requiring the Director’s attention