Personal Assistant to Director

nailz haus pte. ltd.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

nailz haus pte. ltd. is seeking a proactive Administrative Assistant to support the Director with calendar management, meeting coordination, and document preparation.

You will handle email correspondence, travel arrangements, filing, data entry, and ad-hoc projects, while maintaining confidentiality and a high level of professionalism. The ideal candidate is pursuing a degree, proficient in Microsoft Office and Google tools, comfortable with AI assistants, and holds a valid Class 3 driving

Qualifications

• Good organizational and time management skills.
• Strong communication skills.
• Proficient in Microsoft Office, Google and AI tools.
• Able to maintain confidentiality and handle sensitive information.
• Responsible, detail oriented, and proactive.
• Possess a valid Class 3 driving license.
• Currently pursuing a Degree or Master are welcome to apply.

Responsibilities

• Provide administrative and personal assistance to the Director.
• Manage the Director’s schedule, appointments, and meeting arrangements.
• Assist in preparing documents, reports, and presentations.
• Handle basic email correspondence and follow up on tasks when required.
• Coordinate meetings, appointments, and simple travel arrangements.
• Maintain proper filing and organization of documents (both electronic and physical).
• Assist with data entry, simple research, and administrative duties.
• Support ad-hoc tasks and projects assigned by the Director.

Skills

Organizational skills

Time management

Communication skills

Confidentiality

Proactive

Education

Pursuing a degree or master's

Tools

Microsoft Office

Google tools

AI tools

Job description

Responsibilities:

• Provide administrative and personal assistance to the Director.
• Manage the Director’s schedule, appointments, and meeting arrangements.
• Assist in preparing documents, reports, and presentations.
• Handle basic email correspondence and follow up on tasks when required.
• Coordinate meetings, appointments, and simple travel arrangements.
• Maintain proper filing and organization of documents (both electronic and physical).
• Assist with data entry, simple research, and administrative duties.
• Support ad-hoc tasks and projects assigned by the Director.

Requirements:

• Good organizational and time management skills.
• Strong communication skills.
• Proficient in Microsoft Office, Google and AI tools.
• Able to maintain confidentiality and handle sensitive information.
• Responsible, detail-oriented, and proactive.
• Posses a valid Class 3 driving license.
• Currently pursuing a Degree or Master are welcome to apply.