Personal Assistant

DONNA IBOUTIQUE PTE. LTD.; Singapore; On-site; SGD 56,000 - 89,000; Full time

Job summary

DONNA IBOUTIQUE PTE. LTD. is seeking an experienced Personal Assistant to support the Director with administrative tasks, scheduling, travel arrangements, and document preparation. You will maintain confidentiality and manage email correspondence while coordinating meetings to ensure smooth operations.

The role requires 2-3 years of relevant experience, a valid Singapore Class 3 driving licence, and proficiency in Microsoft Office and AI tools. A professional, discreet demeanor is essential.

Qualifications

• 2-3 years of experience as a Personal Assistant, Executive Assistant, Driver, or similar role.
• Valid Singapore Class 3 driving licence with a clean driving record.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office and AI tools.
• Able to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide administrative and personal assistance to the Director.
• Manage the Director's schedule, appointments, and meetings.
• Assist in preparing documents, reports, and presentations.
• Handle email correspondence and follow up on tasks.
• Coordinate meetings, appointments, and travel.
• Provide safe, punctual transportation for the Director and authorized personnel.
• Maintain filing and organization of electronic and physical documents.
• Assist with data entry, basic research, and admin duties.
• Support ad-hoc tasks and projects as requested by the Director.

Skills

Administrative support

Scheduling

Communication

Confidentiality

Travel coordination

Data entry

Interpersonal skills

Tools

Microsoft Office

AI tools

Job description

The role requires excellent organisational skills, confidentiality, flexibility, and a valid Singapore Class 3 driving licence to support transportation needs.

Responsibilities:

• Provide administrative and personal assistance to the Director.
• Manage the Director's schedule, appointments, and meeting arrangements.
• Assist in preparing documents, reports, and presentations.
• Handle basic email correspondence and follow up on tasks when required.
• Coordinate meetings, appointments, and travel arrangements.
• Provide safe, punctual, and professional transportation for the Director and authorized personnel.
• Maintain proper filing and organization of documents (both electronic and physical).
• Assist with data entry, simple research, and administrative duties.
• Support ad-hoc tasks and projects assigned by the Director.

Requirements:

• Minimum 2-3 years of experience as a Personal Assistant, Executive Assistant, Driver, or in a similar role.
• Possess a valid Singapore Class 3 driving licence with a good driving record.
• Good communication and interpersonal skills.
• Proficient in Microsoft, AI tools etc.
• Able to maintain confidentiality and handle sensitive information.