Personal Assistant / Executive Services Administrator

BERTIES CONCIERGE SERVICES PTE. LTD.; Singapore; Presencial; SGD 36.000 - 54.000; Jornada completa

Descripción de la vacante

Berties Concierge Services Pte. Ltd. invites you to join as a Personal Assistant / Executive Services Administrator.

You will support the CEO with travel arrangements, calendar coordination across time zones, and management of family identity documents, while maintaining confidential operations within the Portcullis Group ecosystem. You will also oversee website upkeep, corporate materials, and social media, participate in business development and events, and handle sourcing, logistics, and

Formación

• Demonstrates exceptional attention to detail and takes pride in delivering error-free work.
• Maintains a high level of confidentiality and sense of urgency.
• Ability to work under pressure and adapt to interruptions and changing priorities.
• Highly organised, detail-oriented, efficient, responsible, and self-motivated.
• Knowledgeable and resourceful across a wide range of related areas.
• Good interpersonal skills with strong work ethics.

Responsabilidades

• Arrange family travel plans, including flights, accommodations, visas, ground transport, and restaurant reservations.
• Manage extensive family calendars across multiple time zones.
• Maintain and renew family identity documents (passports, re-entry permits, APEC card).
• Maintain company website, corporate collaterals and social media (LinkedIn, etc).
• Work on projects including business development, corporate communications, and events.
• Source online/offline purchases and handle logistics (payment, shipping, insurance).
• Schedule appointments and restaurant reservations for personal and professional needs.
• Assist with family and household events (RSVP, catering, etc).
• Source, liaise, and schedule external contractors for home upgrades and repairs.
• Collaborate with departments and stakeholders on assigned tasks.
• Provide personalised technical assistance to the CEO for Apple devices and related digital services.
• Run errands and ad-hoc duties as assigned.

Conocimientos

Attention to detail

Confidentiality

Organisational skills

Interpersonal skills

Tech-savvy

Apple devices

Herramientas

Apple devices

Descripción del empleo

Join us as a Personal Assistant / Executive Services Administrator

Company: Berties Concierge Services Pte. Ltd. (A Portcullis Group Company)

Berties Concierge Services is a premier executive and lifestyle solutions provider operating within the Portcullis Group ecosystem. Portcullis is one of Asia's largest independent providers of Trust, Fund, and Family Office services, with over 40 years of experience supporting high net worth individuals, family offices, and investment professionals across regulated jurisdictions.

Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience, and efficiency.

We are now inviting passionate individuals to join our dynamic team as a Personal Assistant / Executive Services Administrator.

In this role, your main responsibilities will include but not limited to:

• Arranging family travel plans e.g. booking of flights, accommodations, visas, ground transport, restaurant reservations, itinerary etc
• Managing extensive and highly active family calendars across different time zones
• Taking responsibility for upkeep and ensuring timely renewals of all family identity documents e.g. Passports, Re-entry permits, APEC card etc
• Upkeeping of company website, corporate collaterals and social media platforms (LinkedIn, etc)
• Work on a variety of specific projects including business development and corporate communication initiatives and events
• Sourcing for online and/or offline purchases and handle logistics e.g. payment, shipping, insurance
• Arranging appointments and restaurant reservations for personal and professional needs
• Assisting with family and household events e.g. RSVP, catering etc
• Sourcing, liaising, and scheduling external contractors for various home upgrading projects and repair works
• Collaborate with other departments and stakeholders for various tasks as assigned
• Provide personalised technical assistance to the CEO and his family, ensuring the effective use, setup and troubleshooting of Apple devices, applications and related digital services.
• Run errands and ad-hoc duties as and when assigned

We are looking for candidates who meet the following criteria:

• Demonstrates exceptional attention to detail and takes pride in delivering error-free work, with a proven track record of maintaining high accuracy standards in a fast-paced environment
• Maintains an advanced degree of confidentiality and sense of urgency
• Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments.
• Highly organised, detail-oriented, efficient, responsible, and self-motivated
• Knowledgeable and resourceful on a wide range of areas related to the role
• Good interpersonal skills with strong work ethics
• Perceptive in understanding the employers' likes and dislikes and able to anticipate needs
• Tech-savvy, knowledgeable with Apple products