Personal Assistant

Royal Healthcare; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A prominent healthcare organisation in Singapore seeks a Personal Assistant to the CEO to provide high-level administrative support. This role involves managing calendars, handling correspondence, and preparing materials, requiring strong organisational skills and discretion. Candidates should have a diploma or degree in business administration and prior experience in similar roles. This position offers a dynamic work environment with opportunities for professional growth.

Qualifications

• Prior experience as a PA, Admin Executive, or similar role is an advantage.
• High level of professionalism, discretion, and integrity.
• Ability to multitask and prioritise effectively.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle emails, phone calls, and correspondence on behalf of CEO.
• Prepare documents, reports, presentations, and meeting materials.
• Organise travel arrangements, accommodation, and itineraries.
• Support the CEO in tracking projects, deadlines, action items, and follow-ups across departments.
• Handle basic office administration such as procurement and logistics.

Skills

Organisational skills

Communication skills

Discretion

Proficiency in MS Office

Attention to detail

Education

Diploma/Degree in business administration or related field

Job description

The Personal Assistant (PA) to the CEO provides high-level administrative and executive support to ensure the smooth and efficient management of the CEO’s daily operations and priorities. This role requires strong discretion, exceptional organisational skills, and the ability to anticipate needs while managing a fast-paced and dynamic workload.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle emails, phone calls, and correspondence on behalf of CEO.
• Prepare documents, reports, presentations, and meeting materials.
• Organise travel arrangements, accommodation, and itineraries.
• Support the CEO in tracking projects, deadlines, action items, and follow-ups across departments.
• Handle basic office administration such as procurement, logistics, and vendor coordination.
• Liaise with internal departments and external stakeholders professionally.
• Handle confidential and sensitive information with the highest level of discretion.
• Any adhoc duties required by the CEO

Requirements

• Diploma/Degree or equivalent experience in business administration or related field.
• Prior experience as a PA, Admin Executive, or similar role is an advantage.
• Strong organisational skills with the ability to multitask and prioritise.
• Excellent verbal and written communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic office software.
• High level of professionalism, discretion, and integrity.
• Strong attention to detail and ability to work independently.

Preferred Attributes

• Proactive and resourceful problem-solver.
• Able to work in a fast-paced environment.
• Strong interpersonal skills and positive attitude.