Personal Assistant

PUREGOLD.SG PTE. LTD.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

PUREGOLD.SG PTE. LTD. is seeking a diligent Personal Assistant to support the Account Manager and handle administrative duties in Singapore.

The role involves managing schedules, travel logistics, and confidential files while upholding company policies and ensuring smooth office operations. The successful candidate will communicate clearly, multitask effectively, and maintain high accuracy. Prior experience as a Secretary or PA and proficiency in Microsoft Office are essential, with a focus on

Qualifications

• Proven work experience as a Secretary or Personal Secretary demonstrating proficiency in Microsoft Office applications.
• Ability to communicate clearly and concisely in both written and verbal formats to support effective collaboration.
• Strong organizational skills to prioritize tasks, maintain high accuracy, and meet deadlines consistently.
• Demonstrated discretion, integrity, and loyalty in handling sensitive and confidential information.
• Capacity to work independently with minimal supervision, exhibiting problem-solving skills and resourcefulness.
• Ability to multitask effectively, managing multiple deadlines and challenges simultaneously.
• Capability to build and maintain effective working relationships across various organizational levels, including senior leadership.

Responsibilities

• Deliver full-spectrum Personal Assistant support to the Account Manager, enabling effective management of schedules and priorities.
• Enforce Company Policies and Procedures within the office to maintain compliance and operational consistency.
• Greet visitors professionally, respond to inquiries, and create a welcoming environment that reflects company values.
• Capture and distribute accurate meeting minutes to support informed decision-making and follow-up actions.
• Coordinate and organize meetings, manage calendars, and arrange travel logistics to optimize time and resources.
• Organize and maintain confidential files and databases, ensuring data integrity and accessibility.
• Manage communications by handling emails and phone calls promptly and professionally.
• Maintain orderly paperwork, records, files, and documents to support efficient office administration.
• Update and manage inventory records accurately, processing orders within established timelines to support business needs.
• Participate in the development and implementation of business policies and administrative procedures to enhance operational effectiveness.
• Execute ad-hoc duties assigned by the Account Manager with reliability and discretion.

Skills

Microsoft Office

Communication skills

Organizational skills

Discretion & integrity

Independent work

Multitasking

Relationship building

Education

GCE A-Level

Job description

Job Summary

Provide comprehensive Personal Assistant and administrative support to the Account Manager, ensuring efficient office operations and contributing to the enforcement of company policies and procedures.

Responsibilities

• Deliver full-spectrum Personal Assistant support to the Account Manager, enabling effective management of schedules and priorities
• Enforce Company Policies and Procedures within the office to maintain compliance and operational consistency
• Greet visitors professionally, respond to inquiries, and create a welcoming environment that reflects company values
• Capture and distribute accurate meeting minutes to support informed decision-making and follow-up actions
• Coordinate and organize meetings, manage calendars, and arrange travel logistics to optimize time and resources
• Organize and maintain confidential files and databases, ensuring data integrity and accessibility
• Manage communications by handling emails and phone calls promptly and professionally
• Maintain orderly paperwork, records, files, and documents to support efficient office administration
• Update and manage inventory records accurately, processing orders within established timelines to support business needs
• Participate in the development and implementation of business policies and administrative procedures to enhance operational effectiveness
• Execute ad-hoc duties assigned by the Account Manager with reliability and discretion

Required competencies and certifications

• Proven work experience as a Secretary or Personal Assistant demonstrating proficiency in Microsoft Office applications
• Ability to communicate clearly and concisely in both written and verbal formats to support effective collaboration
• Strong organizational skills to prioritize tasks, maintain high accuracy, and meet deadlines consistently
• Demonstrated discretion, integrity, and loyalty in handling sensitive and confidential information
• Capacity to work independently with minimal supervision, exhibiting problem-solving skills and resourcefulness
• Ability to multitask effectively, managing multiple deadlines and challenges simultaneously
• Capability to build and maintain effective working relationships across various organizational levels, including senior leadership

Preferred competencies and qualifications

• Completion of GCE ‘A’ Level or equivalent qualification
• Positive and proactive work attitude characterized by reliability, flexibility, enthusiasm, and self-motivation
• Emotional intelligence to understand and manage own and others’ emotions, enhancing communication and teamwork