Personal Assistant

GOLDEN PHOENIX SOLAR ENERGY PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

GOLDEN PHOENIX SOLAR ENERGY PTE. LTD. invites a proactive Personal Assistant to support the General Manager in Singapore.

You will manage the GM's calendar, coordinate meetings and travel, and screen communications with discretion. This role requires confidentiality, flexibility, and the ability to handle multiple tasks, prepare reports and presentations, liaise with internal and external stakeholders, and accommodate travel both locally and overseas.

Qualifications

• Singaporeans and Singapore Permanent Residents are welcome to apply.
• Minimum 3–5 years of experience as a Personal Assistant, Executive Assistant, Personal Assistant or in a similar support role.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• High integrity, reliability, discretion and punctuality.

Responsibilities

• Manage and coordinate the General Manager's calendar, appointments, meetings and travel arrangements.
• Screen, prioritize and manage correspondence, emails, phone calls and other communications.
• Prepare and organise documents, reports, presentations and meeting materials as required.
• Coordinate appointments, reservations and administrative matters.
• Assist with personal errands, special projects, and ad-hoc administrative assignments.
• Accompany the General Manager on local and overseas business trips when required.
• Liaise with internal and external stakeholders on behalf of the General Manager where required.

Skills

Calendar management

Travel coordination

Email screening

Document preparation

Communication

Discretion

Microsoft Office

Tools

Microsoft Office

Job description

OVERALL JOB PURPOSE

Provide comprehensive personal, administrative and organizational support to the General Manager, ensuring smooth management of daily schedules, communications, and business activities. The role requires a high degree of discretion, confidentiality, flexibility, and professionalism, including occasional local and overseas travel with the General Manager.

DUTIES & RESPONSIBILITIES

• Manage and coordinate the General Manager's calendar, appointments, meetings and travel arrangements.
• Screen, prioritize and manage correspondence, emails, phone calls and other communications.
• Prepare and organise documents, reports, presentations and meeting materials as required.
• Coordinate appointments, reservations and administrative matters.
• Handle confidential information and sensitive matters with discretion and professionalism.
• Liaise with internal and external stakeholders on behalf of the General Manager where required.
• Monitor and follow-up on action items to ensure timely completion.
• Assist with personal errands, special projects, and ad-hoc administrative assignments.
• Carry out all administrative duties in full compliance with internal policies and procedures.
• Accompany the General Manager on local and overseas business trips when required.
• Assist in coordinating travel logistics, including flight bookings, accommodation, transportation, and itineraries.
• Provide on-site administrative and logistical support during business travel.
• Possess the flexibility to work extended hours, weekends, and public holidays when required.
• Perform any other duties assigned by Management.

QUALIFICATIONS,KNOWLEDGE & EXPERIENCE

• Singaporeans and Singapore Permanent Residents are welcome to apply.
• Good to possess a valid Singapore Class 3 driving license.
• Minimum 3-5 years of experience as a Personal Assistant, Executive Assistant, Personal Assistant or in a similar support role.
• Strong organizational, multitasking, and time management skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• High integrity, reliability, discretion and punctuality.
• Service-oriented with a professional and positive attitude.
• Willingness to travel locally and overseas when required.

Important Notes

By submitting your Curriculum Vitae (CV)/Resume, you agree to your data being used in conjunction with recruitment and employment purposes. To maximize your opportunities to work with us, you are encouraged to keep the information provided accurate, complete, and up-to-date.

We do not collect any of the following information:

• Age
• Date of Birth
• NRIC/FIN or any national identifiers
• PhotoSpouse/Family Information

Hence, please do not include the above information in your CV/Resume, as we reserve the right to reject any application that contains the above information