Office Assistant

FSK Advisory Pte. Ltd.; Singapore; On-site; SGD 90,000 - 140,000; Full time

Job summary

FSK Advisory Pte. Ltd. seeks a highly professional Executive Assistant to provide comprehensive executive and administrative support to the General Manager in our Orchard office.

You will manage the GM's calendar, coordinate travel, and act as the trusted liaison with internal leaders and external stakeholders. Ideal candidates have 5+ years supporting C-suite executives in a multinational setting, with excellent English communication, exceptional organization, and the ability to handle

Qualifications

• Minimum 5+ years of experience as Executive Assistant, Personal Assistant, or Secretary supporting C-suite executives, Managing Directors, or General Managers.
• Experience in a dynamic corporate environment, preferably within multinational companies (MNCs) in Singapore.
• Exceptional communication skills in English (written and spoken).
• Strong organizational, project-coordination, and multitasking capabilities with meticulous attention to detail.

Responsibilities

• Manage and optimize the General Manager's complex calendar, including scheduling high-level meetings and coordinating across time zones.
• Coordinate domestic and international travel itineraries, flight and hotel bookings, and prepare travel documentation.
• Act as gatekeeper and liaison between the General Manager, department heads, and key stakeholders/clients.
• Prepare, review, and edit high-quality business correspondence, presentations, and executive minutes for boardroom meetings.
• Track and follow up on corporate projects and actions to ensure timely execution.
• Handle highly sensitive and confidential information with discretion.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Attention to detail

Job description

Job Purpose

We are seeking a highly professional, proactive, and seasoned Executive Assistant to provide comprehensive executive and administrative support to our General Manager. In this role, you will act as a trusted liaison and a key point of contact, ensuring seamless business operations and efficient management of executive priorities in our Orchard office.

Key Responsibilities

• Manage and optimize the General Manager's complex calendar, including scheduling high-level meetings, managing strategic agendas, and coordination across time zones.
• Coordinate seamless domestic and international travel itineraries, flight and hotel bookings, and prepare necessary business travel documentation.
• Act as the primary gatekeeper and liaison between the General Manager, internal department heads, and key external stakeholders/clients.
• Prepare, review, and edit high-quality business correspondence, presentations, agendas, and executive minutes for critical boardroom meetings.
• Track and follow up on corporate projects and action items tasked by the General Manager to ensure timely cross-functional execution.
• Handle highly sensitive and strictly confidential organizational, financial, and strategic business information with the utmost discretion.

Key Requirements

• Minimum 5+ years of solid experience as an Executive Assistant, Personal Assistant, or Secretary supporting C-suite executives, Managing Directors, or General Managers.
• Proven track record in a dynamic corporate environment, preferably within multinational companies (MNCs) in Singapore.
• Exceptional communication skills in English (both written and spoken), with the ability to interface confidently with senior business leaders.
• Strong organizational, project-coordination, and multitasking capabilities with meticulous attention to detail.
• Highly resourceful, independent, and capable of working calmly under pressure in a fast-paced setting.