Personal Assistant

PHAIDON INTERNATIONAL (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

PHAIDON INTERNATIONAL (SINGAPORE) PTE. LTD. is seeking an experienced Personal Assistant to provide high-level support to a senior executive in Singapore.

The role suits a capable PA who thrives in a fast-paced, international environment and can manage complex schedules, competing priorities and confidential matters. You will collaborate with senior stakeholders across functions and locations. Responsibilities include calendar management, travel arrangements, preparing materials, minutes, and

Qualifications

• Minimum 5 years of PA/EA experience supporting C-suite or senior executives.
• Experience in a multinational or international corporate environment.
• Excellent written and verbal communication with strong stakeholder management.
• Exceptional organisation and time-management with ability to handle multiple priorities.
• High level of professionalism, discretion and confidentiality.

Responsibilities

• Provide comprehensive administrative and secretarial support to a senior executive.
• Manage complex calendars, appointments, meetings and changing priorities.
• Coordinate domestic and international travel arrangements, itineraries and related logistics.
• Prepare meeting materials, presentations, reports and other business documentation.
• Coordinate meetings, take minutes and follow up on actions as required.
• Conduct research and compile information to support executive decision-making.
• Assist with corporate projects, internal activities and company events involving various departments.
• Provide additional administrative support to senior stakeholders and the wider business when required.

Skills

Stakeholder management

Secretarial/PA experience

Calendar management

Travel coordination

Discretion & confidentiality

MS Office proficiency

Tools

Microsoft Office

Job description

Our client is a well-established international organisation operating within the pharmaceutical sector. They are seeking an experienced Personal Assistant to provide high-level support to a senior executive based in Singapore.

This position would suit an accomplished PA who enjoys working in a fast-paced, international environment and is confident managing complex schedules, competing priorities and confidential matters.

You will work closely with senior stakeholders across different business functions and geographical locations.

Responsibilities

• Provide comprehensive administrative and secretarial support to a senior executive.
• Manage complex calendars, appointments, meetings and changing priorities.
• Coordinate domestic and international travel arrangements, itineraries and related logistics.
• Prepare meeting materials, presentations, reports and other business documentation.
• Coordinate meetings, take minutes and follow up on agreed actions where required.
• Conduct research and compile relevant information to support executive decision-making and business activities.
• Assist with corporate projects, internal activities and company events involving various departments.
• Provide additional administrative support to senior stakeholders and the wider business when required.

Requirements

• Minimum 5 years of PA or Executive Assistant experience, supporting C-suite or senior-level executives.
• Experience working within a multinational or international corporate environment.
• Excellent written and verbal communication skills with strong stakeholder management abilities.
• Exceptional organisation and time-management skills with the ability to handle multiple priorities.
• High level of professionalism, discretion and confidentiality.
• Proficiency in Microsoft Office, including Word, Excel and PowerPoint.
• Experience within healthcare, life sciences or another regulated industry would be advantageous.