Personal Assistant

ONESECURE ASIA PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

ONESECURE Asia Pte Ltd is seeking a high‑calibre Business Personal Assistant to work closely with the Managing Director, driving day‑to‑day business execution beyond traditional secretarial support.

You will partner across sales, operations, partners and internal teams to ensure productivity and growth, while overseeing operations and office readiness. This role offers a dynamic environment in a cybersecurity services firm.

Qualifications

• 3–6 years of experience supporting senior management in business, operations or executive roles.
• Strong understanding of workflows, prioritization and stakeholder management.
• Commercial thinking beyond administrative tasks.
• Highly organized, proactive and comfortable with ambiguity.
• Excellent written and verbal communication; absolute discretion.
• Proficient in Microsoft 365 (Outlook, PowerPoint, Excel, Word).
• Experience in fast‑growing SME, tech or professional services is a plus.

Responsibilities

• Act as the MD's right hand in daily priorities, follow‑ups and execution.
• Track key activities, deadlines and actions across stakeholders.
• Prepare management summaries, updates, decks and briefing notes.
• Coordinate with internal teams for alignment and timely delivery.
• Support MD in customer, partner and vendor engagements.
• Organize internal meetings, workshops and customer visits.
• Assist in market research and competitor tracking when required.

Skills

Senior management support

Stakeholder management

Microsoft 365

Organized & proactive

Discretion & professionalism

Tools

Microsoft 365

Job description

Company Overview

Founded in 2008 and a subsidiary of Secura Group, ONESECURE Asia Pte Ltd has evolved from a startup to a trusted cybersecurity advisor, delivering exemplary service to protect customers' critical assets in a fast-changing digital landscape

Role Overview

We are looking for a high‑calibre Business Personal Assistant to work closely with the Managing Director (MD) in driving day‑to‑day business execution. This role goes beyond traditional secretarial support. The successful candidate will act as a trusted business partner, supporting coordination across sales, operations, partners, and internal teams, while ensuring the office environment enables productivity and growth.

Key Responsibilities

Business & Executive Support

• Act as the MD's right hand in managing daily business priorities, follow‑ups, and execution
• Track key business activities, deadlines, and action items across multiple stakeholders
• Prepare business materials including management summaries, internal updates, customer decks, and briefing notes
• Coordinate with internal teams to ensure alignment and timely delivery
• Support the MD in customer, partner, and vendor engagements, including preparation and post‑meeting follow‑ups
• Assist in business research, market scans, and competitor tracking when required
• Ensure important matters are prioritized, escalated, and closed

Operational & Office Oversight (Business‑Enabling)

• Ensure the office runs smoothly to support business productivity, not just administration
• Oversee basic office logistics, assets, and services so teams can focus on delivery
• Support onboarding/offboarding from an operational readiness perspective
• Assist in organizing internal business meetings, workshops, and customer visits

Requirements & Profile

• 3-6 years of experience supporting senior management in a business, operations, or executive support role
• Strong understanding of business workflows, prioritization, and stakeholder management
• Able to think commercially, not just administratively
• Highly organized, proactive, and comfortable operating with ambiguity
• Strong written and verbal communication skills
• Absolute discretion and professionalism
• Proficient in Microsoft 365 (Outlook, PowerPoint, Excel, Word)
• Experience in fast‑growing, SME, tech, or professional services environments is a strong advantage