Executive Assistant

FTI CONSULTING (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

FTI Consulting (Singapore) Pte. Ltd. is seeking an Executive Assistant to support the Singapore team with high-quality secretarial, administrative, and operational duties.

You will manage complex calendars, travel, meetings, and client communications while ensuring accurate timekeeping, invoicing, and finance-related processes. The role requires 5–6 years of relevant experience in consulting or a fast-paced environment, with strong integrity, discretion, and the ability to work across

Qualifications

• 5–6 years of consulting or fast-paced professional services experience.
• Experience supporting senior stakeholders across different international time zones.
• Exposure to client interactions and client relationship management.
• Proactive, resourceful, and able to take ownership of responsibilities.

Responsibilities

• Serve as a trusted partner and proactive business coordinator for the Senior Managing Directors and the broader team.
• Proactively manage complex calendars, travel, meetings, stakeholder communications, and follow-up actions to ensure priorities are advanced efficiently.
• Oversee timekeeping, timesheets, expense claims, reimbursements, vendor payments, billing, and client invoicing with accuracy and attention to detail.
• Coordinate new business matter openings, conflict checks, contractual reviews, invoice submissions, and related Finance processes.
• Organize and support internal and external marketing activities, client events, team functions, and business meetings.
• Collate, analyse, and report business data, and assist with presentations, reports, and business-related documents.
• Liaise effectively with other support functions to support smooth business operations.
• Handle sensitive information with sound judgment, discretion, and professionalism.
• Take ownership of ad-hoc priorities and drive business-as-usual activities to an optimal standard.

Skills

Calendar management

Travel coordination

Stakeholder management

Billing & invoicing

Data reporting

Client communications

Discretion & integrity

Time management

Meeting coordination

Prioritization

Cross-functional collaboration

Tools

Microsoft Office Suite

Job description

What You'll Do

As an Executive Assistant, you will play a key role in supporting the Singapore team by providing high-quality secretarial, administrative, and operational support.

You will help drive the smooth and efficient running of the team by managing a wide range of priorities, coordinating critical administrative processes, and ensuring day-to-day activities are executed with accuracy and professionalism.

The successful candidate will be a trusted and integral member of the broader team, with the confidence and adaptability to work effectively in a fast-paced, international environment.

• Serve as a trusted partner and proactive business coordinator for the Senior Managing Directors and the broader team.
• Proactively manage complex calendars, travel, meetings, stakeholder communications, and follow-up actions to ensure priorities are advanced efficiently.
• Oversee timekeeping, timesheets, expense claims, reimbursements, vendor payments, billing, and client invoicing with accuracy and attention to detail.
• Coordinate new business matter openings, conflict checks, contractual reviews, invoice submissions, and related Finance processes.
• Organize and support internal and external marketing activities, client events, team functions, and business meetings.
• Collate, analyse, and report business data, and assist with presentations, reports, and business-related documents.
• Liaise effectively with other support functions to support smooth business operations.
• Handle sensitive information with sound judgment, discretion, and professionalism.
• Take ownership of ad-hoc priorities and drive business-as-usual activities to an optimal standard.

What You Will Need to Succeed

Basic Qualification

• Minimum 5-6 years of relevant experience in consulting, professional services, or a similar fast-paced environment, with a strong understanding of industry practices and business operations.
• Experience supporting senior stakeholders across different international time zones.
• Exposure to client interactions and a good understanding of client relationship management.
• Proactive, resourceful, and able to take ownership of responsibilities.
• Professional, reliable, and demonstrates strong integrity and work ethic.
• Strong interpersonal and communication skills, with the ability to build effective relationships at all levels.
• Strong organizational and time management skills, with the ability to prioritize competing tasks, manage multiple responsibilities, maintain quality, and meet deadlines.
• Good problem-solving skills, with the confidence to recommend practical solutions.
• Adaptable and flexible in a dynamic and fast-changing environment.
• Detail-oriented, with a strong focus on accuracy and high-quality work.
• Advanced proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Immediate availability or ability to start on short notice will be a strong advantage.