Personal Assistant

TOH THYE SAN FARM; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

TOH THYE SAN FARM invites applications for an Administrative Assistant to support the Chief Strategic Officer and Chief Executive Officer in Singapore. You will manage calendars, arrange travel, take minutes, and help coordinate VIP visits and events.

In this role you will partner with other business units, track deliverables, and handle sensitive information with discretion. Strong organisation, communication, and the ability to work independently are essential.

Qualifications

• Diploma in any field.
• Strong organizational and time-management abilities with a proactive mindset.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities, adapt quickly, and work independently.
• Proficient with Microsoft Office.
• Open to candidates seeking their first job.

Responsibilities

• Provide admin support to the Chief Strategic Officer and Chief Executive Officer.
• Take minutes for management meetings.
• Coordinate visits and meetings for VIPs, guests and stakeholders.
• Manage local and international travel arrangements, including itinerary planning, bookings, and event registrations.
• Support project management by tracking deliverables and deadlines.
• Partner with other business units to ensure appropriate coverage.
• Handle sensitive information with discretion and professionalism.

Skills

Organizational skills

Time management

Proactive mindset

Solutions orientation

Verbal communication

Written communication

Multitasking

Independent work

Education

Diploma

Tools

Microsoft Office

Job description

Responsibilities:

• Provide admin support to the Chief Strategic Officer and Chief Executive Officer.
• Take minutes for management meetings.
• Coordinate visits and meetings, especially for VIPs, guests, and key stakeholders.
• Manage local and international travel arrangements, including itinerary planning, bookings, and event registrations.
• Support project management initiatives by tracking deliverables and deadlines.
• Partner with other business units to ensure appropriate coverage.
• Handle sensitive information with discretion and professionalism.

Requirements:

• At least a recognized Diploma in any field.
• Strong organizational and time‑management skills with a proactive, solutions‑oriented mindset.
• Good verbal and written communication skills.
• Can manage multiple priorities, respond quickly to changes, and work independently.
• Proficient in Microsoft Office.
• Candidates looking for their first job can apply too.