Personal Assistant

Portcullis Group; Singapore; Presencial; SGD 50 000 - 73 000; Tempo integral

Resumo da oferta

Portcullis Group is seeking a proactive Personal Assistant in Singapore to support senior executives with travel, calendars, and confidential administrative tasks. The role involves coordinating family and business needs across time zones, managing documents, and maintaining corporate communications.

The ideal candidate will be highly organized, discreet, and capable of handling multiple priorities with excellent interpersonal skills.

Qualificações

• Demonstrates exceptional attention to detail and high accuracy in fast-paced environments.
• Maintains confidentiality with a sense of urgency.
• Highly organized, detail-oriented, efficient, and proactive in managing tasks.

Responsabilidades

• Arrange family travel plans including flights, accommodations, visas, transport, and restaurant reservations.
• Manage multi-time-zone family calendars and appointments.
• Renew and track identity documents (passports, permits, etc.).
• Uphold and update company website, collaterals, and social media presence.

Conhecimentos

Attention to detail

Confidentiality

High organization

Interpersonal skills

Work under pressure

Self-motivated

Apple products knowledge

Formação académica

Advanced degree

Ferramentas

Apple devices

Descrição da oferta de emprego

Join Portcullis as a Personal Assistant

Portcullis is one of Asia’s largest independent provider of Trust, Fund, and Family Office services, with over 40 years of experience supporting high net worth individuals, family offices, and investment professionals across regulated jurisdictions.

Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience,and efficiency.

We are now inviting passionate individuals to join our dynamic team as a Personal Assistant.

In this role, your main responsibilities will include but not limited to:

• Arranging family travel plans e.g. booking of flights, accommodations, visas, ground transport, restaurant reservations, itinerary etc
• Managing extensive and highly active family calendars across different time zones
• Taking responsibility for upkeep and ensuring timely renewals of all family identity documents e.g. Passports, Re-entry permits, APEC card etc
• Upkeeping of company website, corporate collaterals and social media platforms (LinkedIn, etc)
• Work on a variety of specific projects including business development and corporate communication initiatives and events
• Sourcing for online and/or offline purchases and handle logistics e.g. payment, shipping, insurance
• Arranging appointments and restaurant reservations for personal and professional needs
• Assisting with family and household events e.g. RSVP, catering etc
• Sourcing, liaising, and scheduling external contractors for various home upgrading projects and repair works
• Collaborate with other departments and stakeholders for various tasks as assigned
• Run errands and ad-hoc duties as and when assigned

We are looking for candidates who meet the following criteria:

• Demonstrates exceptional attention to detail and takes pride in delivering error-free work, with a proven track record of maintaining high accuracy standards in a fast-paced environment
• Maintains an advanced degree of confidentiality and sense of urgency
• Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments.
• Highly organised, detail-oriented, efficient, responsible, and self-motivated
• Knowledgeable and resourceful on a wide range of areas related to the role
• Good interpersonal skills with strong work ethics
• Perceptive in understanding the employers’ likes and dislikes and able to anticipate needs
• Knowledgeable with Apple products is a plus

Why Portcullis?

• Be part of a legacy of trust and innovation spanning over 40 years
• Join a team that is committed to professional excellence and client success
• Enjoy a supportive workplace that encourages learning and career growth

If you are ready to take your Personal Assistant career to the next level with a company that values both tradition and forward thinking, we’d love to hear from you.