Executive PA for a High-Net-Worth Family Office

PORTCULLIS GLOBAL SERVICES PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Portcullis Global Services PTE. LTD. is seeking a proactive Personal Assistant to support a busy executive in Singapore. The role involves coordinating travel, calendars across time zones, renewals of family documents, and overseeing the company website and LinkedIn presence.

You will handle projects in business development and corporate communications, source logistics for purchases, arrange appointments and events, and collaborate with departments to ensure smooth operations.

Qualifications

• Demonstrates exceptional attention to detail and delivers error-free work in a fast-paced environment.
• Maintains confidentiality and a strong sense of urgency.
• Able to work under pressure, manage interruptions and adapt quickly.
• Highly organised, efficient, proactive and self-motivated.
• Good interpersonal skills with solid work ethics.
• Anticipates employers' needs and demonstrates initiative.

Responsibilities

• Arrange family travel plans, flights, accommodations, visas, transport and reservations.
• Manage extensive family calendars across multiple time zones.
• Renew and maintain family identity documents (passports, permits, etc.).
• Uphold and update company website, collateral and social media like LinkedIn.
• Support business development, corporate communications, events and projects.
• Source online or offline purchases and handle logistics (payments, shipping, insurance).
• Arrange personal and professional appointments and restaurant bookings.
• Assist with family/household events (RSVP, catering).
• Source, liaise with external contractors for home upgrades/repairs.
• Collaborate with departments and stakeholders; run errands as needed.
• Perform ad-hoc duties as assigned.

Skills

Attention to detail

Confidentiality

Organised

Interpersonal skills

Apple products

Tools

LinkedIn

Job description

Portcullis Global Services PTE. LTD. is seeking a proactive Personal Assistant to support a busy executive in Singapore. The role involves coordinating travel, calendars across time zones, renewals of family documents, and overseeing the company website and LinkedIn presence.

You will handle projects in business development and corporate communications, source logistics for purchases, arrange appointments and events, and collaborate with departments to ensure smooth operations.